RECEPTIONIST | Philadelphia Regional Office

RECEPTIONIST

Philadelphia Regional Office

EDUCATION REQUIREMENTS

Associates degree in Business or related field or three years secretarial experience required

WORK EXPERIENCE

At least one year’s experience working within an office environment

SUPERVISORY REQUIREMENTS

None

STATUS

Full time/Permanent

QUALIFICATIONS

Excellent oral and written communication skills; Working knowledge of Windows software programs (Outlook, Word, Publisher, PowerPoint, and Excel); Typing: 55 w.p.m.;  Must demonstrate leadership ability; Must be able to work independently; Must be able to pay attention to detail

RESPONSIBILITIES

• Assist in maintaining the office professional image
• Activate and deactivate answering service at appropriate times
• Greet and assist all incoming and outgoing callers and visitors
• Direct all incoming callers and visitors to respective staff members
• Filter and prioritize all emergency calls
• Assist management with various clerical functions including but not limited to:
  • Typing various documents
  • Photocopying
  • Filing (Child document requests; filing individual child documents in ER; CY131 Process – completion & upload to ER; ACT 160 Process – completion and upload to ER; State & County Audit Assistance)
  • Taking minutes at meetings and dictation
• Performs other related duties as assigned.

REQUIREMENTS

• Valid Pennsylvania Driver’s License
• Registered and insured vehicle
• Certificate of Insurance for vehicle
• Valid PA Inspection (even if vehicle is registered in another state)
• Valid/Clean Motor Vehicle Record
• Current Act 33, Police Clearance and FBI Clearance
• City/County travel

Reports to the Executive Assistant

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Employee’s Signature                                                                                   

         A Second Chance is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religious; national origin or ancestry; sex; gender identity or expression; sexual orientation disability; marital status; familial status; age (40 or over); or use of a guide or support animal because of blindness, deafness or physical disability of any individual or independent contractor or because of the disability of an individual with whom the person is known to have an association; or on any other basis prohibited by federal, state, or local law.

Qualifications