Special Events Facilitator & Facilities Coordinator

Are you ready to take your event planning skills to the next level? The Nevada Supreme Court is seeking a Special Events Facilitator and Facilities Coordinator to join our team in Carson City!

As a Special Events Facilitator, you'll be the mastermind behind a wide array of events hosted by the Nevada Appellate Courts. From bar admission ceremonies to investiture ceremonies, award galas to employee recognition programs, you'll be at the forefront of creating unforgettable experiences that celebrate justice and excellence.

Your role will involve being the liaison between our esteemed Justices, Judges, Court departments, and a variety of stakeholders, ensuring seamless coordination and execution of events. You'll have the opportunity to showcase your creativity by developing and disseminating event materials, managing event logistics, and securing outside venues for our special occasions.

With keen attention to detail, you'll oversee contracts, budgets, and vendor relationships, guaranteeing that every event runs smoothly and exceeds expectations.

This position also conducts routine facility related work including accepting occupant requests and interfacing with external personnel to accomplish the necessary work.

If you thrive in a fast-paced environment, possess exceptional organizational skills, and have a flair for creating memorable experiences, then we want you to be part of our team. Join us in shaping the future of judicial events and making a meaningful impact within the Nevada legal community. Apply now and be a part of something extraordinary!

This role may involve duties that must be performed outside of standard business hours (typically 8:00 a.m. to 5:00 p.m., Monday through Friday), including evenings and weekends as necessary.

After an initial training period, there may be an opportunity for a hybrid remote/in-office schedule.

Example of Duties

• Coordinates and facilitates special events for the Appellate Courts, including bar admission ceremonies, investiture ceremonies, award ceremonies, receptions, employee recognition programs, off-site oral arguments, and other events as directed by the Supreme Court.
• Serves as a liaison between Justices, Judges, Court departments, internal and external stakeholders, state and local government partners, and vendors in the coordination of special events.
• Develop and coordinate the publication and dissemination of event related materials including invitations, programs, and other items as required.
• Update and maintain event related information on the Court's website.
• Find and secure outside venues for Court sponsored events. Coordinate services for events, such as facilities, catering, signage, audio-visual equipment, displays, special needs requirements, printing, event security, and other necessary services to ensure the logistical requirements for events are met. Monitor vendors for adequacy of service delivery.
• Under the direction of management, execute contracts and help to develop budgets for events as necessary.
• Coordinate VIPs and dignitaries at events.
• Coordinate internal employee recognition programs and events.
• Receive and coordinate the completion of routine facility related requests.
• Assist with other facility related projects and activities as directed.
• Provide staff support as needed to the Administrative Office of the Courts (AOC) projects, Supreme Court committees and commissions, and services.
• As assigned, arrange and record meetings, and transcribe meeting proceedings.
• Perform other duties as assigned.

Qualifications

We are looking for candidates with:

• Event planning and coordination experience;
• Organizational skills;
• Public/customer relations experience;
• Experience assisting or coordinating facility related work;
• Creativity; and
• Communication skills.

This position requires the following:

• Ability to lift and carry at least 50 pounds.
• Ability to move objects, equipment, and furniture for event setup and teardown.
• Stamina to stand, walk, and perform physical tasks for extended periods during event

Effectively works remotely and collaborates with employees from a remote location, as needed. Must have expertise in virtual meeting platforms, such as Teams. Must have the ability to work remotely via an internet network connection provided by the employee. This connection speed must be sufficient to perform all duties. A minimum of 50-100 mb download speeds are required. Higher connection speed may be required if sharing this connection with other members in an employee’s household.

Additional 

Carson City, as the capital of Nevada, offers its own unique blend of sunshine, recreational activities, and proximity to natural wonders.  Carson City enjoys a sunny climate throughout the year, providing ample opportunities to explore and enjoy the outdoors. The city is surrounded by scenic landscapes, including the Sierra Nevada Mountains and the stunning Lake Tahoe. Carson City and its vicinity offer a wide range of recreational activities including skiing, snowboarding, golfing, biking, off-roading, hiking, and fishing in the nearby mountain ranges, trails, and rivers and lakes. Carson City's small-town charm and sense of community create a welcoming environment for residents. Located near Carson City, Reno offers a vibrant city atmosphere with a variety of entertainment options, including casinos, shows, dining, and shopping.  Nevada's beautiful landscape, exciting adventures, and thriving economy are just a few of the reasons to join the Silver State workforce! 

Benefits include: 

• Health Insurance: medical, dental, life and disability insurance programs for employees and dependents/family are offered. 
• Vacation: Accrual of three weeks of annual leave each year. 
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year. 
• Retirement: Participation in the Nevada Public Employee Retirement System (PERS). 
• Deferred Compensation: The State has a voluntary deferred compensation program.
• No Nevada state income tax.
• Positions are eligible for Public Service Loan Forgiveness. 
• Flexibility: a work-life balance beyond compare! 

Please note the posted salary is based on the Employee/Employer paid contribution plan to PERS.

This recruitment is scheduled to close at 11:59 p.m. on Friday, July 18, 2025. Depending on the number of applicants, this recruitment may close sooner. Qualified applicants are encouraged to apply as soon as possible. 

 Applicants should submit a cover letter, resume, and list of three references.