Senior Executive Assistant

The range for this role is $72,900 - $89,100

Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance.

Interested applicants must be willing and able to work onsite full-time in our Melbourne, FL office.

The Mission

At Christian Care Ministry we believe that Christians can, and should, share in one another’s burdens. Through the use of Medi-Share®, a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility.

The Team

Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren’t perfect people, we are serving our perfect God and our Members to the best of our ability.

The Job

The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the CEO and COO) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role.

Essential Job Duties & Responsibilities

• Develop and manage project plans and action items to drive progress
• Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. 
• Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders
• Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned
• Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
• Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements
• Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
• Process and maintain expenses and purchase requests for the executive office
• Organize and facilitate the coordination of contracts and agreements for the organization
• Prepare professional correspondence, communications, and presentations supporting the executive functions
• Attend required executive and board level meetings and participate in an administrative function
• Maintain strict confidentiality
• Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
• Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
• Perform all other duties as assigned

Essential Skills & Abilities

• Tech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.)
• Planning and organizing – ability to work effectively without supervision
• Proactive thinker with the ability to anticipate the needs of the assigned executive
• Flexible and comfortable in a fast-paced environment, dealing well with rapid change
• Excellent verbal and written communication skills
• Positive, welcoming, and engaging attitude
• Exceptional attention to detail – very organized
• Ability to work a flexible schedule as needed

Core Competencies/Demonstrable Behaviors

• Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence)
• Collaborates – builds partnerships and works collaboratively with others to meet objectives
• Interpersonal Savvy – relates openly and comfortably with a diverse group of people
• Must be able to communicate effectively and build engagement across all audiences
• Situational Adaptability – adapts approach and demeanor in real time to match the shifting demands of different situations
• Optimize work processes – knows the most effective and efficient processes to get things done
• Being resilient – rebounds from setback and adversity when facing difficult situations and deadlines

Education and/or Experience

• High School diploma or GED required, Bachelor’s degree preferred
• 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer or financial services organization
• A relevant background in executive administration, project management, or healthcare payer operations is preferred

Supervisory Responsibilities

• This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives)

Travel

• This job may require some travel (3-5 times per year)

Incentives & Benefits

We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others.

For full-time employees working 30 hours or more, some of our benefits include, but are not limited to:

•    100% paid Medical for employees/99% for family
•    Generous employer Health Savings Account (HSA) contributions
•    Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
•    6 weeks of paid parental leave (for both mom and dad)
•    Dental - two plans to choose from
•    Vision
•    Short-term Disability
•    Accident, Critical Illness, Hospital Indemnity
•    401(k) – up to 4% match on ROTH or Traditional contributions
•    Generous paid-time off and 11 paid holidays
•    Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo 
•    Employee Assistance Program including no cost, in-person mental health visits and employee discounts
•    Monetary Anniversary Awards Program
•    Monetary Birthday Awards

Minimum Age Requirement: Due to the nature of the responsibilities associated with this position—including independent decision-making, access to confidential information, and potential exposure to regulated environments—candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.