Records Management Specialist

About the Role:

The Records Management Specialist plays a key role in supporting and advancing the company’s records management program. This position works closely with the Records Manager, Records Management Working Group, and cross-functional teams to ensure compliance with data retention policies and regulatory requirements. The ideal candidate will bring a strong understanding of records management principles, technical systems, and collaborative project execution.

What You’ll Do:

• Records Management: 
  • Identify and prioritize areas for improvement in the records management program. 
  • Collaborate with legal, compliance, and technology teams to manage and enhance data retention policies and schedules. 
  • Support the development and execution of improvement plans and provide regular updates to management.
• Technology Assessment: 
  • Understand and assess technical capabilities of storage platforms and applications. 
  • Align system configurations with document retention and destruction requirements. 
  • Partner with technology teams to implement and validate system changes.
• Communication and Training: 
  • Assist in creating training materials and internal communications to promote awareness of record retention practices.
• Collaboration and Teamwork: 
  • Work independently and collaboratively on enterprise projects. 
  • Coordinate with vendors and internal teams to ensure compliance and successful implementation of solutions.
• Compliance and Risk Management: 
  • Monitor adherence to data retention policies and schedules. 
  • Ensure proper documentation and change management for compliance purposes. 
  • Participate in contingency planning and testing.
• Commitment and Reliability: 
  • Demonstrate reliability in meeting deadlines and managing priorities, including occasional after-hours work.

What We’re Looking For:

Experience:

• Minimum 3 years in Information Governance, Records Management, or a related field. 
• At least 2 years managing cross-functional initiatives.

Education:

• Associate’s Degree in a related field (or equivalent combination of education, experience, and certifications).

Required Skills:

• Strong prioritization and time management abilities. 
• Excellent communication and customer service skills, including experience with executive stakeholders. 
• Proven ability to implement technical solutions for record retention. 
• Familiarity with privacy, compliance, or information security policy development

Working Environment and Physical Demands:

• Flexibility to work evenings and weekends as needed. 
• Up to 10% travel required.

Conditions of Employment:

• Must be able to pass a criminal background & credit check
• This is a full-time, non-remote position

FLSA Status: 

• Non-Exempt

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.