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Outgoing Process Specialist

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Anywhere

Offer summary

Qualifications:

Associate's degree in business, finance, or related field, or equivalent work experience in trust operations or financial services., 2+ years of experience in financial operations, disbursements, or transaction processing, preferably in a custodial or trust environment., Working knowledge of qualified and non-qualified account structures, including investment and distribution rules., Familiarity with private investment documentation and disbursement procedures..

Key responsibilities:

  • Process a variety of outgoing transactions, including investment purchases, expense disbursements, cash distributions, and account transfers.
  • Review and verify transaction instructions and support documentation for accuracy and compliance.
  • Communicate with internal teams and external parties to resolve discrepancies and prevent delays.
  • Maintain accurate records and documentation to ensure audit readiness and regulatory compliance.

Bitcoin IRA logo
Bitcoin IRA Financial Services Scaleup https://bitcoinira.com/
51 - 200 Employees
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Job description

The Outgoing Process Specialist is responsible for the accurate and timely processing of outgoing financial transactions across qualified and non-qualified accounts. These transactions include investment purchases, expense disbursements, distributions, and account transfers. The specialist ensures all transactions meet regulatory requirements, internal control standards, and custodial policies. This role plays a critical part in supporting the integrity of client assets, contributing to risk mitigation efforts, and delivering efficient, high-quality operational support. 

Essential Duties & Responsibilities
  • Process a variety of outgoing transactions, including investment purchases (private and public), expense disbursements, cash distributions, and account transfers. 
  • Review and verify transaction instructions and support documentation to ensure accuracy, completeness, and compliance with regulatory and internal requirements. 
  • Communicate with internal teams and external parties to resolve discrepancies or obtain missing information to prevent delays. 
  • Apply appropriate due diligence measures, including payee verification, sanctions screening, and fraud prevention protocols. 
  • Maintain accurate records and supporting documentation to ensure audit readiness and regulatory compliance. 
  • Execute disbursements in accordance with established approval workflows and operational controls. 
  • Monitor transaction status and perform timely follow-up to ensure resolution and closure of outstanding items. 
  • Stay informed of policy updates and regulatory changes affecting qualified and non-qualified accounts. 
  • Identify operational inefficiencies or control gaps and recommend process improvements. 
  • Support team development by assisting with the training and mentoring of colleagues as needed. 

    • Required Qualifications
  • Associate's degree in business, finance, or related field; or equivalent work experience in trust operations or financial services.
  • 2+ years of experience in financial operations, disbursements, or transaction processing, preferably in a custodial or trust environment.
  • Working knowledge of qualified and non-qualified account structures, including investment and distribution rules.
  • Familiarity with private investment documentation and disbursement procedures.
    •

    Required profile

    Experience

    Industry :
    Financial Services
    Spoken language(s):
    English
    Check out the description to know which languages are mandatory.

    Hard Skills

    Regulatory ComplianceFinancial ManagementDue DiligenceTransaction Processing (Computing)Account ReconciliationSystems ControlsFund DisbursementAuditingInvestment Account ManagementProcess ImprovementChild Care PolicyEconomic SanctionsFraud Detection

    Other Skills

    • Team Building
    • Detail Oriented
    • Communication
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