nf.c: Join Us as a Loyal, Long-Term Assistant Where Your Support Truly Matters

Please Note: This job is being posted on behalf of Nick Francis (www.nfc.studio) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Nick Francis is the CEO and Founder of nf.c, a boutique growth and marketing firm based in Brooklyn that helps climate-focused companies grow. With a mission rooted in sustainability and measurable impact, nf.c works exclusively with values-aligned brands to drive progress through strategic growth and marketing. Nick leads with clarity, calm, and high standards, and brings those values to both nf.c's clients and internal operations.

We're looking for a dedicated Virtual Assistant who can bring structure and clarity to a fast-paced, mission-driven environment. You should be aligned with nf.c's core values:

• Responsibility over scale
• Climate-first
• Strategic integrity
• Urgency with precision
• Collaboration over hierarchy
• Regeneration over extraction

This role is ideal for someone who is seeking a long-term executive support role and is thoughtful, detail-oriented, and passionate about meaningful climate oriented work. You'll work closely with the CEO to streamline his day, provide operational support, and contribute to impactful client work. The right candidate will be energized by climate impact and aligned with values like sustainability, equity, and thoughtful leadership.

Some of your responsibilities will include:

• Managing the CEO's calendar, daily schedule, and personal logistics
• Preparing meeting agendas, reminders, and capturing notes
• Conducting daily check-ins via Slack and weekly Google Meet calls
• Coordinating scheduling across internal and external stakeholders
• Handling email correspondence, inbox organization, and follow-ups
• Supporting CEO preparation and priorities throughout the day
• Executing and tracking progress on financial, client, marketing, and sales tasks
• Supporting the development of sales pitches, contracts and statements of work
• Sending invoices, tracking expenses and partnering with financial team on regular reports
• Updating all virtual documents and records to ensure digital hygiene across databases
• Coordinating legal and financial projects like sending contracts, filing tax payments and partnering with various vendors
• Supporting project management of various marketing, sales and operations priorities
• Supporting internal operations by managing recurring tasks and maintaining project systems

In addition to the above, the ideal candidate must be/have:

• Excellent communication skills, both verbal and written
• Strong attention to detail and highly organized
• Emotionally intelligent and mission-driven
• Comfortable working independently and owning outcomes
• High standards for quality and results
• Friendly, professional, fun, and responsive in communication
• Process-minded, adaptable, and proactive in taking initiative
• Aligned with a calm, clear, and intentional leadership style
• Tech savvy and quick to pick up new tools and software
• Inclusive and aligned with a values-driven, LGBTQ-friendly work environment

Experience with the following tools is a plus!

• Google Workspace (Drive, Gmail, Calendar, Google Meet)
• Slack
• Notion
• HubSpot
• LinkedIn
• QuickBooks
• ChatGPT

Position Details

• This is a remote 1099 contractor position
• The position will be 20 - 25 hours per week, with the goal of transitioning to a full time hours after one year
• Hours are Monday - Friday between 9:00 am and 2:00 pm ET, with consistent availability during morning hours
• The pay rate is $25/hr. USD
• We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Nick Francis or nf.c directly; doing so will disqualify your application***