DLB Associates are MEP & Technology consulting engineers that combine imagination, technical expertise, agility, and practicality to meet our clients where they need to be met. Our philosophy encompasses a unique approach which helps our clients: ● visualize options using powerful modeling & graphical techniques + ● design projects that are focused on what’s best for our clients and their values + ● integrate people, technology and the built environment + ● commission projects using a practical, adaptive and communication centric approach DLB sees the bigger picture of each engineering challenge and employs an adaptive approach to problem solving. We recognize that every client is unique; therefore, our approach is personalized and tailored to meet each client’s specific needs. DLB’s core principles enable us to consistently deliver results that exceed expectations. Recognizable qualities of THE DLB APPROACH: ● Agility ● Tailored Communication ● Interactive & Iterative Design Process ● Hands on & Practical Approach ● Reader Friendly Deliverables ● Emphasis on Visualization & Graphics ● Higher Output Per Hour ● Timely & Dependable For more detail on Our Approach, please visit our website, http://www.dlbassociates.com/. DLB is a firm unlike any other, providing solutions unlike any other.

This is a remote position.

Looking for a role where precision meets process innovation? As our Payroll Administrator, you'll manage multi-state payroll for 40+ jurisdictions, ensure tax compliance, and drive efficiency using modern payroll systems and data tools. If you have a sharp eye for detail and thrive on solving payroll puzzles, we’d love to connect.

Position: Payroll Administrator

Position Location: Remote

SALARY

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.

JOB SUMMARY

The Payroll Administrator is responsible for the accurate and timely processing of payroll for all employees across 40+ states. This role ensures compliance with federal, state, and local payroll tax laws, company policies, and collective bargaining agreements (if applicable). The Payroll Administrator maintains confidential employee payroll records, resolves payroll discrepancies, and provides excellent customer service to employees regarding payroll-related inquiries, as well as handling requests from third parties.

The Payroll Administrator will receive general instructions on routine work, detailed instructions on new projects, tasks or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects, tasks or assignments of limited scope.

The Payroll Administrator will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Payroll Processing

Process bi-weekly, semi-monthly, or monthly payroll for all employees in 40+ states, including salary, hourly, commissions, bonuses, and other special payments.
Review and verify timekeeping records for accuracy and completeness, coordinating with managers as needed.
Process statutory and voluntary deductions (e.g., taxes, 401(k), health insurance & other benefits, garnishments, child support, etc.).
Process 401(k) remittance to provider.
Ensure accurate calculation of overtime, PTO, sick leave, and other leave types.
Assist in the payroll side of onboarding & offboarding; ensure accurate pay for new hires, terminations, and leaves of absence.
Prepare and submit payroll journal entries.
Process manual checks or off-cycle payrolls as required.

Compliance & Reporting

Stay up-to-date with federal, state, and local payroll tax laws and regulations (e.g., FLSA, IRS regulations) across all operating states.
Ensure all state and local payroll tax registrations are up to date for any new jurisdictions.
Review and confirm submission of quarterly and annual payroll tax reports (e.g., 941, W-2s).
Reconcile year end reports and process any year-end adjustments necessary for W-2s.
Ensure compliance with all internal payroll policies and procedures.
Assist with internal and external audits, including 401K audits, financial audits, and compliance testing.
Generate various payroll reports for management, finance, and HR as needed.

Record Keeping & Reconciliation:

Maintain accurate and confidential employee payroll records, including new hires, terminations, changes in compensation, and benefits.
Reconcile payroll general ledger accounts.
Process and reconcile year-end payroll activities.

Employee & Third-Party Support:

Respond to employee inquiries regarding paychecks, deductions, tax withholdings, and other payroll-related matters in a timely and professional manner.
Educate employees on payroll processes and policies.
Respond to requests for information from third parties, such as those related to wage garnishments, unemployment claims, Department of Labor inquiries, and leave of absence management.

System Management & Improvement:

Utilize and maintain payroll software (e.g., ADP, Rippling, Deltek Vantagepoint, internal databases, etc.) efficiently.
Identify and recommend improvements to payroll processes and systems to enhance efficiency and accuracy.
Participate in testing and implementation of payroll system upgrades or new modules.

Other Duties:

Assist with special projects as assigned.
Collaborate with HR, Finance, and other departments as needed.

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs other related duties as assigned

Requirements

POSITION REQUIREMENTS (ADVANCED LEVEL FOR ALL THE FOLLOWING)

Thorough understanding of payroll principles, practices, and regulations, including those for various states.
Proficiency in payroll software and Microsoft Office Suite, especially Excel (intermediate to advanced).
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to handle confidential information with discretion.
Strong analytical and problem-solving skills.Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Strong customer service orientation.

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

TRAVEL / RELOCATION REQUIREMENTS

Up to 5%, this may include travel to any or all 50 US states
Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE

Three to six years of experience processing payroll in a similar role.
Experience with [specific payroll software, e.g., ADP Workforce Now, Paychex, Workday] is highly desirable.
Extensive experience with multi-state payroll across 40+ states is highly preferred.
Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) a plus.

Benefits

Benefits

DLB Associates offers a very competitive benefits package; highlights include

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Health reimbursement account (HRA), flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Payroll Administrator

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Job description

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