Facilities Manager

About MSupply TM

mSupply is North America’s leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply’s family of brands delivers with speed, reliability and precision through its branches, distribution centers and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visit mSupply.com.

The Facilities Manager position is responsible for overseeing and managing the facilities and fleet portfolios within our organization. You’ll be accountable for developing and executing comprehensive facility maintenance plans, fleet maintenance strategies, and establishing long-term asset management strategies for the company’s location portfolio. The ideal candidate will have strong experience in facilities management with a strategic mindset to enhance operational efficiency.

Supervisory Responsibilities

Manages contractor relationships

Essential Job Duties

Facilities Management

Develop and implement detailed facility maintenance plans to ensure the upkeep and optimal performance of all company-owned and leased facilities.

Collaborates with internal teams and third-party vendors to coordinate facility repairs, preventative maintenance, and capital improvements.

Monitors and evaluates facility conditions, identifying areas for improvement, cost-saving opportunities, and long-term capital planning.

In partnership with the real state team ensure landlord’s contractual responsibilities for repair and maintenance are executed.

Ensures compliance with health, safety, and environmental regulations, maintaining safe and functional work environments across all locations.

In partnership with Operations and Marketing develop branch layout SOP’s

Location Portfolio Strategy

Sets strategic goals for the company’s location portfolio, ensuring that facilities are aligned with business objectives and operational requirements.

Evaluates current and future facility needs based on business growth, geographic requirements, and operational efficiency.

Assesses real estate options, manages lease negotiations, and provides recommendations for acquisitions, dispositions, or consolidations of facilities.

Develop long-term strategies to optimize the use of space and resources within the location portfolio.

Budgeting & Financial Oversight

Develops and manages budgets for facilities ensuring cost control and adherence to financial goals.

Prepares reports and tracks expenses related to facility management, providing recommendations for cost reductions and efficiencies.

Assesses and allocates resources to support ongoing maintenance, repairs, and upgrades.

Develops and track annual operation budgets.

Vendor & Contractor Management

Negotiates and manages relationships with real estate partners, vendors and contractors, ensuring quality, cost-effectiveness, and timely service.

Evaluates vendor performance regularly and adjust as necessary to ensure high service standards and value for money.

Reporting & Documentation

Maintains accurate records of all maintenance activities, contracts, and service agreements related to facilities.

Provides regular updates and reports to senior management on asset performance, budgets, and long-term strategies.

Risk Management & Compliance

Identifies and mitigates risks associated with facility operations including safety hazards, regulatory compliance, and operational inefficiencies.

Stays informed of industry standards and regulations, ensures all assets are maintained in compliance with legal and environmental requirements.

Other

70% Travel, or as required

Other duties as assigned. As with any evolving organization, the job description is not designed to cover or contain a comprehensive listing of work activities, duties, or responsibilities. Additional or other duties, responsibilities, assignments, and activities may change or be assigned at any time with or without notice.

Qualifications

Bachelor’s degree in business administration, construction management, facility management, supply chain management or related field required.

8 or more years’ experience in facilities management.

Familiarity with budgeting, forecasting, and financial management.

Proven experience in developing and implementing facility maintenance plans.

Demonstrated ability to manage vendor relationships and negotiate contracts.

Demonstrated knowledge of MS Office suite applications (Word, Excel, PowerPoint, Outlook)

Physical Requirements

Office / Administrative

7-10 hours worked per day; up to 40-43 hours worked per week

Bending 1-3 hours per day

Lifting / carrying up to 10 pounds 0-1 hours per day

Reviewing documents 1-5 hours per day

Sitting 3-8 hours per day

Standing 3-6 hours per day

Using close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Using fingers, hands, and arms to perform office / computer work 6-8 hours per day

Using hearing to talk, listen, and use phones 1-6 hours per day

Using office equipment - computers, phones, scanners, fax machines - 6-8 hours per day

Walking 3-6 hours per day