Regional (Global) Logistic Coordinator

Who We Are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

SUMMARY: Coordination of customs clearance of import/export shipments and transportation in various countries/regions

Responsibilities

• Provide guidance to project teams and suppliers on import/export activities in countries/region of responsibility (e.g. import/export requirements, recommendations for selecting transportation conditions and carriers, estimating shipping and customs clearance timelines/costs, possible risks/extra expenses)
• Obtain import/export permissions associated with logistics activities in countries/region of responsibility
• Track the obtained import/export permissions: their location, validity period, and remaining quotas if applicable in countries/region of responsibility
• Notification of project teams about upcoming expiration of import/export permissions in countries/region of responsibility
• Preparation of documents required for customs clearance of import/export shipments in countries/region of responsibility
• Communication with suppliers, customs brokers and transport companies regarding import/export shipment details and conditions in countries/region of responsibility
• Coordination of customs clearance process for import/export shipments in countries/region of responsibility
• Maintain tracking of import/export shipments in countries/region of responsibility
• Keep project teams and depot (where applicable) updated about status of ongoing import/export shipments in countries/region of responsibility
• Processing of bills for delivery and custom clearance where applicable and in countries/region of responsibility
• Arrange incoming/outgoing courier deliveries (excluding those of own Worldwide depots) in countries/region of responsibility
• Maintain courier and customs brokers rate cards in countries/region of responsibility
• Request costs from couriers and customs brokers on demand in countries/region of responsibility
• Submit appropriate documents resulted by logistics activities to eTMF where applicable for countries/region of responsibility
• Monitor of quality of customs brokers and courier services, including those of depot in countries/region of responsibility
• Taking part in handling claims in countries/region of responsibility
• Local sourcing of study drugs and materials in the countries where the Company has own depots
• Provide reporting and reconciliation of performed activities in countries/region of responsibility
• Follow Worldwide’s procedures
  
  

Additional Responsibilities

• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.
  
  

Requirements

Education: Higher education

English language: Upper Intermediate written and spoken

Experience: At least 1 year experience in logistics activities, including import and export operations in various countries/region or 1 year experience in clinical trials. Relevant experience within the company is considered

Other Skills

• High level of responsibility and accountability in all tasks
• Communication skills
• Ability to effectively perform in demanding situations
• Proficiency in computer skills, including familiarity with relevant software and application (MS Office)
  
  

Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.

We love knowing that someone is going to have a better life because of the work we do.

To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.