Operations Contract Administrator

Salary: £25,500

Location: remote/home-based

Hours: 40 hours a week flexible (8am – 5pm)

Role Type: Permanent

Pareto are currently looking for a Operations Contract Administrator to join us on a full time basis to be based remotely. Occasional visits to client sites with expenses paid.

Responsibilities to include but not limited to:

· Monitoring the client email inbox and logging jobs

· Inputting and tracking reactive jobs on the CAFM system

· Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors

· Raising purchasing orders for engineers and other team members as required

· Allocating PPM tasks to engineers and contractors

· Scanning compliance documentation (in-house and sub-contractor)

· Closing down completed jobs and uploading any associated paperwork

· Assist wider team by providing helpdesk cover for leave as and when required

· Ensure client queries are dealt with to completion

· Attend meetings as and when required

· Reviewing documentation and raising any issues to the Account Manager

· Monitoring up and coming inspections and co-ordinating dates with sub-contractors and the Account Manager

· Following up with sub-contractors paperwork/certificates in relation to completed works/inspections

· Raising remedial actions following works or inspections

· Assisting the Account Manager with the raising of quotes as required

· Assessing completeness and appropriateness of sub-contractor RAMS

Key Requirements:

· Previous administrative experience desirable

· Previous helpdesk experience is desirable

· Previous experience overseeing contractors required

· Demonstrate strong administration skills

· Strong IT skills including Microsoft Office

· Excellent telephone and email manner, with solid communication and interpersonal skills

· Excellent attention to detail