3-5 years of event coordination experience, especially with large events (5,000+ participants)
Proficiency in spreadsheets for tracking and organizing event details
Strong problem-solving skills and ability to work under pressure
Excellent communication skills, both written and verbal.
Requirements:
Coordinate travel and accommodations for event participants
Assist with budget management and vendor negotiations
Manage attendee registration and ensure timely communication
Compile post-event reports and provide onsite support during events.
Job description
Looking for someone who can juggle event logistics, hotels, and vendor relations without breaking a sweat? We need you!
As our Events Coordinator, you'll support the Events Manager in planning, organizing, and executing events, ensuring smooth operations and participant satisfaction. Specifically, you'll help oversee 2 large-scale B2B conferences, 2 smaller local events, and one 220-person all-company meeting across 4 months.
This is a short term (4 month) contract role. Remote within the US. The pay rate for this role will be $24-$40/hour.
What You'll Do
Coordinate travel and accommodations for event participants
Assist with budget management and tracking expenses
Support vendor negotiations and maintain vendor relationships
Manage attendee registration and send timely reminders for travel planning
Help create and maintain event logistics and timelines
Coordinate logistical elements including venue confirmations, travel, and check-in processes
Assist with event setup and provide crucial onsite support
Help troubleshoot issues as they arise with a calm, solution-focused approach
Compile post-event reports with attendance numbers and feedback
Send internal communications like Slack messages and email reminders to ensure smooth participation
Support the Events Manager in making each event successful from planning to execution
What You'll Bring
3-5 years of event coordination experience, with experience handling 5,000+ person events required
Spreadsheet expertise for tracking and organizing event details
A problem-solving mindset that thrives under pressure
Clear, concise communication skills
Experience supporting B2B sales teams (beneficial)
Embraces our company’s core operating principles, can represent our brand and culture effectively through thoughtful and seamless execution of these key in-person gatherings.
If you're detail-oriented, organized, and find joy in creating memorable experiences behind the scenes, we'd love to chat!
