Prior experience in accounts payable, accounts receivable, or bookkeeping., Strong reconciliation skills and high attention to detail., Proficient in Microsoft Excel and experienced with Xero accounting software., Strong English communication skills, both spoken and written..
Key responsabilities:
Maintain and update freight booking spreadsheets with financial data.
Record and reconcile incoming invoices from freight forwarders.
Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances.
Collaborate with the business owner to refine processes and suggest automation opportunities.
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Outsourced Staff builds high performing dedicated teams of staff in the Philippines. All staff work in our office based locations, we allow you to scale your business and grow your revenue through having access to staff with a lower startup and ongoing costs. Outsourced Staff provide you with ongoing support and guidance to get the most out of your team.
With over 25 years of working with highly technical staff around the world, the company founder, Dominic Procter, discovered the talents of the Filipinos when he was running his own digital agency. He then invested in one of the leading BPO companies in the Philippines. After successfully growing and exiting that business he now again focuses on providing dedicated remote staff and offshore staffing services to clients around the world.
Outsourced Staff specialise in providing end-to-end business solutions catering to small, medium and large business enterprises looking to reduce costs and increase productivity.
We carefully and thoroughly study your vision, business model and processes, then provide you the right people aligned to your business objectives, requirements and budget.
We are a fast-paced Australian meat export business specialising in air-freight shipments to the Middle East and Southeast Asia. With increasing shipment volumes and internalising parts of our operation, we’re looking for a highly organised and detail-oriented Freight Finance & Administration Officer to support the day-to-day financial processes related to freight management.
Key Responsibilities:
Maintain and update freight booking spreadsheets with prepayments, actual shipments, and invoice reconciliation.
Record incoming invoices from freight forwarders, matching them against weekly shipping schedules.
Calculate freight costs per kilo and maintain accurate credit balances.
Flag when top-up payments are required based on shipping volume and prepayments.
Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances.
Enter invoices and process payments in Xero using prepayment accounts.
Prepare and manage weekly accredited payment runs.
Collaborate directly with the business owner to continuously refine and document processes.
Contribute to improving processes and suggesting automation opportunities where possible.
Requirements:
Prior experience in accounts payable, accounts receivable, or bookkeeping.
Strong reconciliation skills and a high attention to detail.
Proficient in Microsoft Excel and experienced in using spreadsheets for tracking financial data.
Experience with Xero accounting software (certification is a plus).
Ability to follow processes accurately and work independently.
Strong English communication skills, both spoken and written.
Willingness to learn and adapt quickly in a fast-moving export business.
Comfortable working directly with a business owner and taking ownership of daily tasks.
Nice to Have:
Background in export/import logistics or supply chain administration.
Experience supporting businesses in agriculture, meat, or perishable goods industries.
Interest or experience in business process automation.
Personality Fit:
Fast learner with sharp attention to detail.
Proactive and takes initiative—“on the ball.”
Process-driven but flexible enough to adapt and improve workflows.
Comfortable working remotely and communicating clearly with international teams.
Location: Remote (Philippines-based preferred)
Employment Type: Full-Time
Working Hours: Australian business hours
Required profile
Experience
Industry :
Hrtech: Human Resources + Technology
Spoken language(s):
English
Check out the description to know which languages are mandatory.