Leave Specialist

Job Description

Position Overview: 

The Leave Specialist is responsible for administering and managing employee leave programs while ensuring compliance with federal, state, and local regulations. This role requires a high level of attention to detail, strong communication skills, and the ability to navigate complex multi-state leave requirements. 

Key Responsibilities: 

• Manage all aspects of employee leave programs, including FMLA, ADA, state-specific leave laws, Paid Family Leave (PFL), and short-term/long-term disability plans. 

• Serve as a subject matter expert on leave policies, guiding employees and clients through the leave process. 

• Complete and submit required paperwork and claims to third-party carriers. 

• Communicate approvals, denials, and return-to-work processes to employees and employers. 

• Maintain accurate records and ensure all documentation complies with leave policies and regulations. 

• Research and interpret state-specific leave laws, providing detailed explanations to clients and employees. 

• Monitor and track leave submissions, ensuring timely follow-ups on pending items. 

• Collaborate with HR, payroll, and other internal teams to ensure accurate leave administration. 

• Maintain compliance with HIPAA regulations, ensuring all sensitive information is handled confidentially. 

Technical Requirements

Required Hard & Soft Skills: 

• Experience: At least 2 years of experience in leave administration or related HR roles. 

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. 

• Technical Skills: Proficiency in HRIS systems and leave management platforms. 

• Soft Skills: Strong attention to detail, excellent organizational skills, and the ability to communicate complex leave policies effectively. 

Work Modality: 

• On-Site at a HIPAA-compliant location, with flexibility for remote collaboration as needed. 

Shift: Monday - Friday, 8:30am-5:30pm, EST

Additional Notes: 

This role requires a consultative and empathetic approach to ensure employees and clients receive accurate and timely leave-related support. Familiarity with multi-state leave laws is a strong advantage.