Title Operations Supervisor (Remote)

Who We Are

Join a team that puts its People First! First American's National Production Services division provides global title and escrow production support across all channels within First American Title including the Mortgage Services, Commercial, Direct, and Agency divisions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for nine consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Responsible for operational functions related to providing title services to customers. Manage and lead teams who perform a wide range of duties related to title operations, provide support to branches to clear title, and focus on customers. Manage processes and policies. Partners with and acts as a liaison between groups such as Examining and Underwriting to ensure that compliance, policy adherence, production goals, and timelines are met. Ensures employee conformance to established practices and proper training of staff.

Supervises a staff responsible for day to day operational activities of a defined function within the title process (i.e. Title Assistants, Recording or Curative groups). This supervisory role is intended to cover a range of supervisory roles within the title process. May be responsible for production operations supporting multiple areas. Acts as a liaison with internal and/or external businesses, establishing and enhancing local relationships.

Essential Functions

• Primary purpose of role is supervision. Supervise the day to day operational activities of Title employees who have responsibility for daily operational tasks in a Title Operations Center. Assist with all personnel management, ensure appropriate wage and work hour laws are followed, and provide input to goal setting for the functional area.
• Delegate tasks, manage work flow and make recommendations for staffing needs. With management consultation, interview candidates, provide hiring recommendations, write and conduct performance reviews, and provide ongoing feedback and coaching. Manage disciplinary actions.
• Monitor processes and identify subordinate training needs along with those of the organization. Drive efforts for organizational flexibility through cross-training objectives.
• Implement processes and metrics to monitor and improve customer service, quality, turnaround time and productivity.
• Knowledge and management of the interaction with process workflow, FAST, and electronic imaging databases, such as TRD, DATATREE, DATATRACE, etc.
• Drive problem solving activities and make informed decisions to ensure product is of high quality, low cost, and meets turnaround time service level agreements.
• May act as liaison with offshore groups through production monitoring and measuring performance against metrics. Ensure offshore production percentage is continuously increased and consistent with capabilities and training.
• Provide regular status updates and reports to Manager.

Job Complexities

• Works on problems of moderate scope in which analysis of situation or data requires review of identifiable factors
• Typically exercises judgment within defined procedures and policies to determine appropriate action

Supervision Received or Extended

• Supervises daily work activities of a functional area; typically provides direct supervision to non-exempt employees
• Accountable to management to ensure appropriate use of financial resources.
• Provides input to goal setting for the functional area
• Selects and coaches talent; holds employees accountable for results
• Receives assignments in the form of objectives with goals and the process by which to meet goals
• Work is reviewed in terms of meeting department, product or project objectives and schedules

Impact

• Erroneous decisions will have impact on the overall success of functional operations
• Interacts with management on issues requiring coordination across functional/departmental lines
• Provides input and regularly makes recommendations to processes and procedures

Knowledge and Skills/Technology Used

• Familiar with company policies, contract coverage and compliance concerns
• Proficient in Microsoft Office applications with emphasis on Microsoft Excel
• Solid technical knowledge of operating systems and applications
• Ability to interpret contracts
• Ability to deliver information in an articulate and assertive manner both orally and written
• Successful track record of executing day to day operational responsibilities, along with participating in, developing and completing projects in area of expertise.
• Emerging leadership skills
• Ability to implement and enforce processes to ensure compliance and quality.
• Ability to establish and maintain effective working relationships at the departmental level
• Ability to communicate the function’s vision and the department’s direction, and set aligned goals for team
• Provides others with reliable information and uses good listening and communication skills

Typical Education

• Bachelor’s degree or equivalent combination of education and experience

Typical Range of Experience

• 3-5 years of directly related experience
• 2+ years demonstrated experience in a lead or supervisory role

License or Certification

This position will be accepting applications on an ongoing basis until the position is filled

Pay Range: $62,700 - $83,575

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting.  Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location

 

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal work hours and/or responsibilities from time to time, as needed.

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.