Offer summary

Qualifications:

Minimum of 2.5 years of experience as a Virtual/Executive Assistant, preferably in financial technology or tech/software industries., Excellent organizational skills with the ability to multitask and manage complex schedules., Strong written and verbal communication skills for effective interaction with teams and stakeholders., Proficient in productivity tools and tech-savvy, with a proactive approach to problem-solving..

Key responsabilities:

Manage and organize multiple calendars, coordinating appointments and meetings across time zones.

Plan and set up meetings, preparing agendas and recording key discussion points.

Oversee email communications, responding to inquiries and ensuring timely follow-up on urgent matters.

Draft and finalize reports and presentations with a focus on accuracy and professionalism.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

Proven Experience as a Virtual/Executive Assistant: Minimum of 2.55 years of experience supporting business owners or executives, preferably in the financial technology or tech/software industries.
Excellent Organizational Skills: Ability to multitask, prioritize competing demands, and manage complex schedules with minimal supervision.
Strong Communication Abilities: Exceptional written and verbal communication skills to interact with internal teams and external stakeholders effectively.
Tech-Savvy and Tool Proficiency: Experience with Slack, email management systems, and productivity tools, with the ability to quickly learn and adapt to new software.
Proactive and Action-Oriented: Demonstrates a can-do attitude, initiative, and the ability to take independent actions to resolve issues and streamline workflows.
Attention to Detail and Discretion: Meticulous in reviewing documents and maintaining confidentiality, particularly when handling sensitive or financial information.

Core responsibilities:

Calendar and Schedule Management: Organize and maintain multiple calendars, coordinate appointments, and ensure seamless scheduling of meetings, taking into account time zones and priorities.
Meeting Coordination: Plan and set up meetings, including preparing agendas, distributing relevant materials, and recording key discussion points and follow-up actions.
Email and Communication Oversight: Manage email inboxes, respond to routine inquiries, flag urgent matters, and ensure timely follow-up on communications.
Report Writing and Presentation Preparation: Draft, proofread, and finalize reports, presentations, and internal documents with a high level of accuracy and professionalism.
Notification and Reminder Systems: Develop and implement systems for email notifications and task reminders to ensure executives stay on top of deadlines and key deliverables.
Administrative Support and Task Management: Assist in ad hoc administrative duties, such as document filing, expense tracking, and process optimization to improve operational efficiency.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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