Program Associate, Rebuild.US

How to Apply 

Applications will be reviewed on a rolling basis and must be received by March 31, 2025. Applications received after the deadline may be reviewed dependent upon qualifications. Submit a resume and cover letter that demonstrates your understanding of the role and how your experience aligns with the job responsibilities. Applications will be considered on a rolling basis until the position is filled.  

To protect the integrity of our structure candidacy process, we kindly ask that all applicants do not call, email, or message our office or any member of the Rebuild.US or Amalgamated Charitable Foundation (ACF) Team about this opportunity.

About REBUILD.US

REBUILD.US, an initiative of the Amalgamated Foundation, is a soon to be launched rapid response fundraising initiative that aims to direct millions of dollars to the most effective organizations on the ground in areas hit by climate change disasters. 

The underlying assumption behind REBUILD is that billions of dollars are channeled to charity in post disaster moments – mainly to large national and global charities. These funds are largely limited to the support of immediate response and relief periods, and don’t flow through local organizations that work in the community year round and know how to get help to where it's most needed, fast.  The funds are not used to address systemic problems that exacerbate the climate disasters such as housing and economic insecurity, fossil fuel, extractive land and water use, unjust immigration system, voter suppression etc. 

REBUILD’s model allows trusted, local leaders and organizations to immediately help people in need while also working toward the necessary long term systemic solutions to transform our future. 

The organization is in its pre-launch phase and is looking for a Program Associate to build out our internal operations, rapid response grantmaking, relationship building, and capacity.

JOB OVERVIEW

REBUILD.US seeks a Program Associate to join our small and growing team. Key responsibilities include contributing to the Fund’s grantmaking, cultivation of long-lasting relationships rooted in trust with organizations, creators, and donors – providing project management, events and meeting support, and administrative coordination to help ensure we are quickly responding to emergent issues and supporting our rapid response needs. We are seeking a joyful, flexible collaborator who brings a learning mindset and has familiarity with economic opportunity issues and/or grantmaking. As a rapidly growing new fund with an ambitious vision, all of our staff must be comfortable with change, bring a deep commitment to collaboration, and be a proactive self-starter.

Essential Duties and Responsibilities:

Relationship Management with On-the Ground Organizations (75%)

• In collaboration with the Senior Strategist and REBUILD.US senior staff build and maintain a set of deep relationships with leaders on the ground from community care and community organizing groups, acting as the primary point of contact and developing a clear understanding of the context on the ground to establish a mutual beneficial partnership with Rebuild.US.
• Rapid response disaster support: 
  • Provide clear and time sensitive channels of communication with on-the ground groups – making sure the process flows smoothly to move funds.
  • Collect real time updates in the form of quotes, anecdotes, videos, and pictures for fundraising purposes. 
  • Closely communicate with Amalgamated staff to process and track rapid response grants.

• Manage the grantmaking workflow and serve as a key contact to grantees:
  • Serve as the main point of contact in grants administration throughout the grant’s lifecycle including drafting and maintaining documentation, contributing to due diligence, and reviewing and coordinating team review of proposals.
  • Manage contact with grantees including prioritizing inbound requests, scheduling check-in meetings, and collecting data/reporting metrics. Ensure that grantees are meeting reporting expectations, deadlines, and ensure timely follow-up of action items.
  • Work closely with the Amalgamated Foundation to ensure compliance, process alignment, and coordinated rapid response efforts.
• Responsible for maintaining day-to-day data entry and integrity in relevant REBUILD.US systems, including grantees and donors with appropriate tagging and updates.

Operations and Administrative Support (20%)

• Support the day-to-day operational activities of REBUILD.US
• Manage a high-volume email inbox, ensuring timely and professional responses to inquiries with an eye towards relationship building, problem solving, and positive resolutions to inquiries.
• Plan and manage virtual meetings with grantees and partners, including creating and distributing agendas or other relevant materials, managing calendars, meeting requests, maintaining notes, and coordinating follow-ups.
• Assist Managing Director in the administration of data and communications tool management, including Slack, Zoom, Google Workspace.
• Participate in various other Program Team activities and special projects as needed, including special projects that may have tight deadlines or involve complex, high-stakes partnerships.

• Support the REBUILD team in all cross-functional operational support activities as needed.

Additional Programmatic Support as needed: (5%)

• Play a supporting role to the communications team in developing and maintaining constructive and trusted relationships with creators and influencers who can be additive to the work of REBUILD.US and the organizations we support.
• Play a supporting role to the Senior Fundraising Director by providing additional relationship management support with certain donors and funders. 

Skills and Qualifications

• Experience: A minimum of three (3) years of experience in a role with similar and/or applicable responsibilities which may include roles in philanthropy/grantmaking, policy, or the nonprofit sector.
• Communicator: Excellent interpersonal, presentation, and persuasive skills both written and oral. 
• Values: Demonstrated commitment to social justice, equity, and community-driven solutions. 
• Organizer: Ability to cultivate, maintain, and strengthen long-lasting and trusted relationships with key stakeholders.
• Flexible and Nimble: Ability to quickly respond to emergent situations and climate disasters with flexibility and a creative, solutions-oriented mindset.
• Dependable & Detail Oriented: Self-directed and demonstrated ability to manage their own work independently. Ability to respond to emergent and rapid response situations with a flexible, nimble, and joyful approach.
• Project Management: Excellent organizational and project management skills; flexibility and ability to multitask, with demonstrated resourcefulness in setting priorities and meeting deadlines in a fast-paced environment.
• Technology: Ability and deep comfort with learning new technology platforms and strong skills in virtual meeting tools, Google Apps, and/or Microsoft Office Suite. 
• Creative Problem Solver: Proactive problem-solving skills and ability to navigate through multiple staff teams to collaboratively reach a resolution.
• Team player: An ability to work collaboratively and build effective relationships among a variety of levels and a diverse group of individuals and team; is inclusive and considers who may need to be a part of an initiative who may not be present or considered.

• Travel: Willingness to travel when necessary up to 10% of time.

Desired Qualifications

• Previous experience in at least one of the key areas of responsibility, such as conducting fundraising, grassroots or creator organizing, or contributing to grantmaking.
• Familiarity with philanthropy, government, or the nonprofit sector. 
• Experience with managing time and deadlines in a remote setting.
• Demonstrated skills in planning, organizing, and implementing projects with multiple components.
• Ability to work effectively as a member of a small, dedicated team.

We encourage all individuals to apply even if they do not have all of the desired qualifications.

Salary, Benefits, Location, and Eligibility

• $60,000 - $68,000 annually, commensurate with experience.
• Generous benefits, including 100% employer-paid medical, vision, and dental insurance, vacation days, and a matching retirement plan.
• Remote job opens to all candidates eligible to work in the United States and able to operate within the Central Standard time zone.

Travel Requirements:

The Program Associate will occasionally travel to attend Rebuild.US events and meetings.