People & Culture Project Coordinator (temporary 3 months consultancy)

TITLE: People & Culture Project Coordinator (temporary 3 months consultancy)

LOCATION: This position is US based/remote in NY, DC, TX
LANGUAGE: Fluent in English 

REPORTS TO: Global Director, People and Culture

DEADLINE FOR APPLICATIONS: Applications will be reviewed on a rolling basis and accepted until March 25th,2025. Interested candidates should submit a resume, cover letter, and three professional references.

ABOUT EQUALITY NOW

At Equality Now, we aspire to create a world in which women and men have equal rights under the law, and full enjoyment of their human rights. Our mission is gender equality. And how we get there matters. 

Founded in 1992, we are an international human rights organization that works to protect and promote the rights of all women and girls around the world. Our campaigns are centered on four program areas: Legal Equality, End Sexual Violence, End Harmful Practices, and End Sexual Exploitation, with a cross-cutting focus on the unique needs of adolescent girls. 

We are truly global and we have a team of 80+ people located all around the world. We have team members in Benin, Beirut, Delhi, London, Geneva, San Jose, El Salvador, Argentina, Nairobi, Tbilisi, New York and Washington DC among others.  We offer a great experience for talented people who are passionate about equality. To work here, you’ll need to share our core values which are: integrity, tenaciousness, perseverance and inclusivity. 

For more information, visit equalitynow.org

Objective
The People & Culture (PC) Project Coordinator will provide administrative and operational support across key HR functions at Equality Now.  This role will provide critical administrative support to a newly created People & Culture (PC) department, supporting data management, policy research, recruitment enhancements, compliance-related administrative support, and overall People & Culture initiatives. 

This role is ideal for an individual looking to contribute to HR operations, compliance, and policy refinement within a dynamic organization. This is not a strategic role and is best suited for someone comfortable in an execution-focused position.

Key Responsibilities

Administrative Support:

• Organize and maintain PC records, ensuring accurate data mapping and filing of PC mail and documents.
• Assist with administrative payroll reporting, ensuring compliance with state and organizational requirements.
• Support HRIS data entry, updates, and system improvements.
• Support the creation of an internal PC administration manual.
• Review and map out PC filling systems using Google Drive.

Recruitment & Talent Management Support:

• Assist in refining and improving recruitment processes and documentation.
• Maintain job postings, track applications, and coordinate interview logistics.
• Revise and update job descriptions to ensure consistency and alignment with organizational needs.

Policy Audits & Updates:

• Support policy audits and assist in drafting gathering data to ensure compliance with international legal and organizational standards.
• Copy-edit and refine PC policies, procedures, and role charters.
• Conduct research on PC best practices and regulatory changes to inform policy revisions.

Compliance & Operations Support:

• Assist in preparing and maintaining documentation for audits and internal PC reviews.
• Support PC operational initiatives, including employee records management and reporting.

Other Duties as Assigned:

• Perform other related duties as assigned or as needs are discovered, including exploring innovative solutions utilizing AI tools to streamline HR processes and improve operational efficiency.

Qualifications:

• Minimum of 1 year of experience in HR, administrative support, or compliance-related roles.
• Experience working with HRIS systems and data management tools is essential.
• Previous exposure to talent management, recruitment processes, and employee engagement initiatives is desirable.
• Familiarity with nonprofit organizations or global NGOs is a plus.

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HRIS systems.
• Demonstrated ability to utilize data management tools effectively for HR reporting and analysis.
• Familiarity with AI tools that can streamline HR processes is an advantage.

Organizational and Project Management Skills:

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Demonstrated attention to detail and a commitment to accuracy in HR documentation and reporting.
• Ability to handle deadlines and work in a fast-paced environment, particularly during transition phases.
• Ability to work with minimal supervision and operate effectively in a scaling, dynamic organization where processes are evolving and hands-on problem-solving is required.
• Strong follow-through skills with the ability to take initiative and ensure tasks are completed to a high standard.

Communication Skills:

• Excellent written and verbal communication skills.
• Ability to draft clear and concise HR documentation and communications.
• Strong interpersonal skills with the ability to work collaboratively with diverse teams.

Compliance and Policy Knowledge:

• Understanding of US HR-related regulatory requirements and compliance standards.
• Ability to conduct research on best practices related to HR policies and make informed recommendations for improvements.

Adaptability and Problem-Solving Skills:

• Ability to perform other related duties as assigned or as needs are discovered, showcasing flexibility and a proactive approach.
• Demonstrated problem-solving skills and the ability to think critically in order to overcome challenges.

HOW TO APPLY

Please visit: https://equalitynow.applytojob.com/ and submit a resume/CV and cover letter. 

The deadline for applications is March 25th, 2025 

Due to the volume of applicants anticipated for this role, only shortlisted candidates will be contacted for an interview.

Equality Now is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Equality Now offers a competitive compensation package, including base salary, savings, health and vacation benefits, and is an Equal Opportunity employer. Equality Now employees are selected on the basis of ability without regard to race, colour, religious beliefs, sex, gender identity and expression, language, political or other opinion, nationality, ethnic or social origin, disability, pregnancy, mental status, HIV status, age, marital status, or sexual orientation.

We welcome all kinds of diversity. Candidates are selected on the basis of ability, in accordance with all country and location-specific laws

Please fill in all required fields in the application form. If your application requires a written statement, writing example, or presentation, please attach it to the same document with your CV/resume or paste it into the same place where you write your cover letter. There is no other functionality to attach additional documents.

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