Administrative Assistant

This is a remote position.

Paid hours per week: 20 hours

Join a dynamic and growing organization at the forefront of substance abuse support and treatment. This company is dedicated to making a significant impact in people’s lives by providing crucial services in the field of substance abuse. As they expand their reach and enhance their capabilities, they’re seeking a detail-oriented and compassionate individual to support their mission through efficient administrative operations.

Job Description

As an Admin Assistant in this impactful substance abuse support organization, you’ll play a pivotal role in maintaining smooth administrative operations that directly contribute to changing lives. This position offers a unique opportunity to make a real difference by supporting critical work in the substance abuse field. You’ll be at the heart of our administrative processes, ensuring efficient communication, meticulous document management, and seamless operational flow. Your work will directly support professionals who are dedicated to helping individuals overcome substance abuse challenges, making your contribution both meaningful and rewarding. This role offers flexibility with a part-time schedule and the potential for growth as the organization expands its services and reach.

Responsibilities

• Manage a high-volume email inbox with precision, ensuring timely responses and diligent follow-ups to maintain excellent communication with clients, partners, and stakeholders
  
• Oversee the lifecycle of critical documents, from creation to signature acquisition and proper filing, maintaining a highly organized and easily accessible digital filing system
  
• Perform essential bookkeeping tasks to support financial operations, contributing to the organization’s fiscal health and accountability
  
• Conduct professional follow-up calls to clients, partners, or other stakeholders, representing the organization with empathy and competence
  
• Provide comprehensive administrative support to enhance the efficiency of daily operations, allowing the core team to focus on direct client support and treatment services
  
• Assist in streamlining processes and suggesting improvements to boost overall organizational effectiveness
  

Requirements

• Proven track record of excellent organizational skills with a keen eye for detail in a fast-paced environment
  
• Outstanding written and verbal communication skills, with the ability to interact professionally and empathetically with diverse stakeholders
  
• Proficiency in email management tools, digital filing systems, and basic bookkeeping software
  
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism
  
• Comfortable making phone calls and interacting with various stakeholders in a manner that reflects the organization’s values and mission
  
• Self-motivated with the ability to work independently in a remote setting while maintaining strong connections with the team
  
• Passion for contributing to meaningful work in the field of substance abuse support and treatment
  
• Flexibility to work 20 hours per week, with the potential for increased hours as the organization grows
  
• Experience in healthcare or social services administration is a plus, but not required
  

Benefits

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job