Offer summary

Qualifications:

Bachelor's degree in Business Administration, Communications, or related field preferred., Minimum of 3 years of experience supporting senior executives or in a similar administrative role., Exceptional organizational skills and proficiency in Microsoft Office Suite., Strong verbal and written communication skills with a high level of discretion..

Key responsabilities:

Manage calendars, schedule meetings, and arrange travel for the CEO.

Prepare meeting agendas, minutes, and follow-up items for executive meetings.

Serve as the main point of contact for stakeholders on behalf of the CEO.

Assist in budget preparation and manage special projects assigned by the CEO.

Job description

Executive Assistant to the CEO

Department: Executive Management

Key Organizational Relationships

Reports to: Chief Executive Officer

Supervises: N/A

Role Objective

The Executive Assistant will serve as a strategic partner to the CEO, providing high-level administrative support to ensure the efficient operation of the organization. This role requires an individual who is proactive, highly organized, and possesses excellent communication skills.

Key Responsibilities

Manage calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and distribute meeting agendas, minutes, and follow-up items.
Serve as the main point of contact for internal and external stakeholders on behalf of the CEO.
Conduct research and compile reports and presentations for executive meetings.
Assist in the preparation and management of budgets and financial forecasts.
Maintain and organize confidential and sensitive information.
Coordinate and manage special projects assigned by the CEO.
Facilitate communication and collaboration among departments and teams.
Support the CEO in daily operational tasks and decision-making processes.
Handle inquiries and requests efficiently, ensuring a smooth workflow.

Requirements

Bachelor's degree in Business Administration, Communications, or related field preferred.
A minimum of 3 years of experience supporting senior executives or in a similar administrative role.
Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity software.
Strong verbal and written communication skills, with an emphasis on professionalism and diplomacy.
High level of discretion and confidentiality when dealing with sensitive information.
Ability to work collaboratively in a team environment while also being self-motivated.
Excellent problem-solving skills and a proactive approach to challenges.
Strong attention to detail in both administrative work and documentation.
Flexibility to adapt to changing priorities and work in a fast-paced environment.

Required profile