Offer summary

Qualifications:

3+ years of experience in Victorian Real Estate or property management., Proficient in real estate software such as PropertyMe, Inspect Real Estate, and Inspection Express., Strong organizational skills and attention to detail with excellent communication abilities., Familiarity with Victorian residential laws and compliance requirements..

Key responsabilities:

Assist with lease agreements, renewals, and tenancy documentation.

Manage communication between tenants and landlords, responding to inquiries and providing updates.

Maintain and update property management records and condition reports in relevant software.

Prepare reports and assist with compliance tasks related to property management regulations.

Job description

About Us

Buddle was founded to address the growing demand for reliable and efficient staffing solutions across diverse industries globally. Our mission is to seamlessly connect businesses with skilled professionals, fostering long-term partnerships that benefit both parties. At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.

About the Role
We are searching for a meticulous and highly organized Virtual Assistant to join our Property Management Department. As a Property Management Admin Associate you will play a vital part in the daily operations, ensuring clear communication between tenants and landlords while managing essential property systems. We are looking for someone who has experience in property management, understands Victorian residential laws, and is skilled in using real estate software.

If you’re looking for a dynamic role where you can utilize your property management expertise in a virtual setting, we’d love to hear from you!

Key Responsibilities
Property Management Administration

Assist with lease agreements, rent increases, renewals, applications, and tenancy documentation.
Process maintenance requests, liaise with tenants, landlords, and tradespeople.
Manage compliance documentation, including routine inspections, entry notices, and condition reports.

Tenant & Landlord Communication

Respond to tenant and landlord inquiries via email and phone.
Provide updates on maintenance requests, lease agreements, and property-related matters.
Schedule and confirm property inspections and appointments.

System & Database Management

Maintain and update records in PropertyMe, Inspection Express, and Inspect Real Estate (IRE).
Process and organize property condition reports in Inspection Express.
Access and analyze Property Data for market insights and renewals, and create CMA reports.

General Administrative Support

Manage email correspondence and calendar scheduling for the property management team.
Prepare reports, spreadsheets, and presentations as required.
Assist in compliance tasks related to property management regulations.

Other Responsibilities

Make necessary process suggestions and improvements which can help the team.

Contributes to team effort by accomplishing related results as needed.
Perform other related tasks and duties that may be assigned by the client later on.

About You

Real Estate Software Proficiency

Proficient in PropertyMe or a similar property management system.
Experienced in using Inspect Real Estate (IRE) for property management tasks.
Skilled in managing Inspection Express for property condition reports.
Capable of accessing and analyzing Property Data for market insights and renewals.
Familiar with Victoria Bond Authority (RTBA) regulations.

Administrative & Technical Skills

Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational and multitasking abilities to handle multiple tasks efficiently.
Excellent written and verbal communication skills for professional correspondence.
High attention to detail and a problem-solving mindset for handling property management tasks.

Preferred Experience