Offer summary

Qualifications:

Proficiency in Microsoft Excel (basic to intermediate level), Excellent written and verbal communication skills, Ability to adapt to new software systems and a keen eye for detail, Basic understanding of project management principles is preferred..

Key responsabilities:

Craft professional handover manuals and tender documents for new projects

Manage day-to-day administrative tasks including scheduling and payment reconciliation

Utilize industry-specific software like Simpro and Bluebeam for project management

Support contract and project administration throughout the project lifecycle.

Job description

This is a remote position.

Role Name: Administrative Assistant for a Commercial Plumbing Company

Schedule: 20 hours a week flexible during client business hours

Client Timezone: Western Australia Time

Client Overview

Join a thriving commercial plumbing company that’s making waves in Western Australia! Our client is a well-established business specializing in large-scale plumbing installations and maintenance for commercial and industrial clients. With a focus on efficiency, safety, and cutting-edge project management, they’re looking for a detail-oriented professional to join their dynamic team and help drive their success to new heights.

Job Description

Are you ready to dive into the exciting world of commercial plumbing administration? We’re seeking a highly organized and adaptable Administrative Assistant to become the backbone of our client’s operations. In this role, you’ll be at the forefront of project management, handling everything from tender preparation to document control. You’ll work with industry-leading software like Simpro and Bluebeam, giving you the opportunity to expand your tech skills while making a real impact on the company’s efficiency and growth. If you’re looking for a position that offers variety, challenges, and the chance to develop a broad skill set in a fast-paced environment, this is the perfect opportunity for you!

Responsibilities

Craft professional handover manuals and tender documents that showcase our client’s expertise and win new projects
Manage day-to-day administrative tasks, including scheduling and basic payment reconciliation, to keep operations running smoothly
Master industry-specific software like Simpro and Bluebeam to streamline project management and document control processes
Keep tender forms and project pricing information up-to-date, ensuring our client stays competitive in the market
Create and maintain an efficient system for organizing job folders, making information easily accessible to the team
Support contract and project administration, becoming an integral part of the project lifecycle
Utilize the Estimate One portal to log and track quotes, helping to secure new business opportunities
Develop and maintain detailed spreadsheets for quote and project tracking, providing valuable insights for decision-making
Take charge of setting up basic Occupational Health and Safety documents, including Job Safety Analyses (JSAs), to maintain a safe work environment
Learn financial processes to provide backup support, expanding your skills and value to the team

Requirements

Proficiency in Microsoft Excel (basic to intermediate level) - your spreadsheet skills will be put to good use!
A keen eye for detail and a passion for keeping things organized in a fast-paced environment
Quick learner with the ability to adapt to new software systems - tech-savvy candidates will thrive in this role
Excellent written and verbal communication skills to effectively collaborate with team members and create professional documents
Basic understanding of project management principles - we’ll help you develop this further on the job
Self-starter mentality with the ability to work independently and juggle multiple priorities
Positive attitude and willingness to grow within the commercial plumbing industry
Experience in the construction or plumbing industry is a plus, but not required - we value your administrative skills and eagerness to learn!

Join our client’s team and be part of a company that values innovation, teamwork, and professional growth. This role offers the perfect blend of stability and excitement, with the opportunity to expand your skills and make a significant impact on a thriving business. Don’t miss this chance to take your career to the next level in the dynamic world of commercial plumbing!