Offer summary

Qualifications:

2-5 years of international experience in a fast-paced environment, Fluency in English (C1 level), Strong organizational skills with a hands-on approach, Experience in a tech/IT/gaming company with less than 100 employees is a plus..

Key responsabilities:

Manage daily office operations and provide administrative support to the team

Organize and coordinate internal events to promote team spirit

Assist in onboarding new employees and ensure a smooth transition

Prepare and distribute internal communication content and manage documentation.

Job description

As the Administration & Office Coordinator, you will be responsible for managing daily office operations, organizing internal events that promote team spirit, and ensuring seamless administrative support. This role will be key in driving internal communication, ensuring an exceptional onboarding experience, and handling various administrative tasks to support our growing team!

Office Management & Events

Act as the first point of contact for any travel or hotel bookings, working closely with the General Accountant
Organize and coordinate office operations, providing vital administrative support to the team
Plan and execute engaging, inclusive events that foster effective collaboration across the organization

Administration Tasks

Organize and circulate files and documents related to employment, invoices, and contracts
Prepare reports, coordinate contracts, and ensure proper documentation management
Provide administrative support for Engagement and Well-being activities, including managing benefits packages

Internal Communication

Keep employees informed about company changes, such as new hires, in cooperation with the GM and leadership team
Prepare and distribute internal communication content, articles, and materials using internal communication tools (e.g., Viva Engage, LinkedIn)

Onboarding Process

Assist Hiring Managers in onboarding new employees, ensuring a smooth transition
Coordinate technical assistance for new hires to set up hardware/software and distribute necessary manuals, passwords, and guidelines
Manage communication during the recruitment and onboarding process, including organizing onboarding series and plans

Requirements