Analyst, HR Compliance

Reporting to the Senior HR Compliance Manager, the HR Compliance Analyst applies specialized knowledge and expertise to support various HR compliance functions. Key responsibilities include managing compliance programs, overseeing government and agency reporting (e.g., EEO-1, BLS, Pay Data Reporting), processing HR purchase orders and vendor billing, tracking legislative updates, and analyzing compliance trends.

This role is responsible for processing, reviewing, and approving HR-related billing, ensuring regulatory compliance, conducting audits and impact assessments, and filing required reports. Additionally, the Analyst handles associate relations regulatory reporting, responds to Help Case tickets, and contributes to compliance-related initiatives.

As an HR Compliance Analyst, this position plays a critical role in maintaining compliance with HR regulations across benefits, compensation, and employment practices. The HR Compliance Analyst also supports HR leadership by developing presentations that leverage Inmar's people data—creating visual insights through charts and graphs to highlight organizational trends. Occasionally, this role may lead HR projects as needed.

Primary Accountabilities:
Analytical (50%)

• Gather reports required for internal and external audits and conduct routine compliance audits, recommending risk mitigation strategies.
• Assemble documentation to support budget calculations, enhance program effectiveness, and ensure cost control.
• Utilize data analytics tools (Google Data Studio, Google Sheets, Excel, Monday.com, PowerPoint, Workday Dashboard) to analyze workforce data and generate insights.
• Identify and assess business problems, recommending and implementing procedures and solutions to improve HR processes.
• Drive automation efforts and process improvements to enhance efficiency and productivity.
• Research and analyze HR policies, procedures, and client requests to support decision-making.
• Create statistical reports and data visualizations for management insights.
• Extract reports from HRIS and HR software to generate graphs and charts for presentations.
• Collaborate with the HR Compliance Manager and Senior Manager on legislative updates and compliance projects.

Administrative (30%)

• Develop, maintain, and produce reports (monthly, quarterly, annual) for HR compliance and business needs.
• Maintain and oversee HR Compliance dashboards, repositories, and records to ensure accuracy, accessibility, and compliance.
• Manage and respond to HR Compliance, Immigration, and I-9 email inquiries.
• Assist with processing pre-employment activities (e.g., background checks, drug testing, credit checks) and Help cases.
• Prepare and submit government and agency filings related to HR compliance.
• Support HR projects and various compliance initiatives as assigned.
• Support compliance efforts by ensuring adherence to employment laws (e.g., wage and hour, FMLA, HIPAA, Title VII, ERISA).
• Coordinate the development and implementation of Standard Operating Procedures (SOPs) for the department.
• Ensure the distribution of required employee notices and assist in preparing communications on compliance updates.

Compliance and Process Optimization (20%)

• Ensure compliance programs and plans adhere to federal, state, and local laws by identifying emerging risks and gaps.
• Maintain and update HR project management tools.
• Conduct routine HR Compliance audits and recommend risk mitigation strategies when necessary.
• Implement and monitor automation efforts to improve compliance processes and reporting efficiency.

Additional Responsibilities:

• Performs other duties as assigned
• Complies with all policies and standards

Required Qualifications:

• Bachelors  in Human Resources, Business Administration, or a related field.   
• 1-3 years in HR compliance, HR analytics, or a related field, with a strong understanding of employment law, regulatory requirements, and HR best practices. Equivalent combinations of experience, education, and training will be considered.
• Proven experience in HR compliance, preferably in a reporting or analyst role. 
• Strong knowledge of employment laws, regulations, and best practices. 
• Excellent analytical skills with the ability to interpret and analyze complex HR data. 
• Proficient in using HR information systems and reporting tools. 
• Detail-oriented with strong organizational and time management skills. 
• Excellent written and verbal communication skills. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Strong problem-solving and decision-making abilities. 
• Knowledge and understanding of Affirmative Action, EEOC. Workers’ Compensation, and other additional industry and regulatory processes. 
• SHRM-CP  preferred 
• Professional in Human Resources (PHR)-HRCI preferred

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

• Use Hands to Handle Objects - Regularly
• Reach with Hands or Arms - Regularly
• Talk or Hear and Read Instructions - Regularly
• Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally
• View Items at a Close Range - Regularly

Rarely: Job requires this activity up to 25% of the time
Occasionally: Job requires this activity between 25% - 50% of the time
Frequently: Job requires this activity between 50% - 75% of the time
Constantly: Job requires this activity more than 75% of the time

Individual Competencies

• Integrity: Able to communicate well in straight-forward situations.
• Teamwork: Advanced communication skills used to lead a team.
• Establish Focus: Communicates at a high level and is able to negotiate on a broad spectrum of matters.
• Analytical and Critical Thinking: Communicates using persuasion and authority.
• Problem Solving: Completes routine and repetitive tasks where tasks are straightforward.
• Communication: Contributes to strategy for their team.

As an associate, you uphold Inmar’s Beliefs, Standards, and Values:

• Client-First Focus: You prioritize clients (internal and external), demonstrating a proactive and solutions-oriented approach to meeting their needs. Through active listening and engagement, you anticipate challenges and consistently deliver value-driven results that exceed expectations.
• Collaboration & Team Success: You foster strong relationships by treating clients and teammates with respect, professionalism, and empathy. Through clear and effective communication, you create Moments that Matter to drive trust, satisfaction, and long-term partnerships. 
• The Power Of We: You embrace a collaborative mindset, working across teams and departments to drive innovation and shared success. By leveraging diverse perspectives and expertise, you build meaningful partnerships that enhance collective impact. #PowerOfWe. 
• Promises Made, Promises Kept: You take ownership of your goals, setting ambitious yet attainable targets while demonstrating accountability. Your sense of urgency ensures timely execution without compromising quality, driving continuous improvement and excellence. 
• Continuous Improvement: You aid in transforming strategy into action, using agile and dynamic execution to drive meaningful results. By upholding quality, service, and productivity standards, you ensure timely and impactful outcomes for clients, associates, and business success. You strive to be 1% better every day.
• Safety & Compliance: You prioritize workplace safety by adhering to policies, reporting hazards, and fostering a culture of well-being. Through vigilance and proactive action, you help create an environment where employees feel secure, respected, and supported.

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We are an Equal Opportunity Employer, including disability/vets.