Account Specialist(Koolatron)

Job Title: Accounting Specialist

Job Overview:

The Accounting Specialist will be responsible for accurately entering financial and accounting data and

preparing reports, using tools listed below. This role requires a high level of attention to detail, excellent

Excel skills, and the ability to work with large sets of data. The Accounting Specialist will need to be tech-

savvy, able to analyze and prepare reports, and work in a fast-paced, high-volume business where speed

and accuracy is extremely important.

It is very important that the Accounting Specialists is able to:

Work well under pressure

Keep up with our fast paced environment

Handle high volume of transactions

Accurate with their work

Understand the importance due dates and deadlines

Resourceful, self sufficient, can problem-solve

Work with minimal supervisor

Produce work that requires little review and has very few errors

A team player

Communicates well good command of English, both oral and written

The Accounting Specialist must have proficient working knowledge of the following tools:

SAP Business One

Microsoft Excel

Wrike

Skype

Outlooks, Google Mail

Google Docs

PDF

Responsibilities:

Enter financial and accounting data

Work with large sets of data, identifying and correcting errors and discrepancies

Collaborate with the accounting team to ensure accurate and timely financial reporting

Ensure compliance with accounting principles and standards

Ensure data security and confidentiality

Examples of some of the specific duties include:

1. Service invoices:

a. Receive, compile, analyze invoices, statements and other billing information from

vendors

b. Organize files in the network in a clear and consistent manner

c. Post invoices on Wrike in a clear and consistent manner

d. Enter the invoices into SAP ensuring the correct GL account and taxes (if any) are

correctly captured and that they are posted to the correct fiscal period

e. Ensure vendor accounts balance match to vendor statements. Investigate any

differences and resolve them

f.

Check to ensure no invoices are missing for month end closing

2. Landed costs:

a. Review all freight invoices and reallocate freight costs to cost of goods sold on a daily

basis

b. Prepare a report clearly outlining freight charges vs. amounts allocated and identify

costs not subject to allocation, to be completed for month end close within one business

day of the last business day of the month

3. Credit card statements:

a. Receive, compile, summarize monthly credit card statements

b. Post statements in Wrike and request approvals and payments well in advance of

statement due date

4. Inventory invoices

5. FedEx invoices

6. Banking transactions, bank reconciliations

7. Month end reports and analysis

8. Etc

Qualifications:

Accounting training or equivalent work experience

2-3 years of experience in a similar role

Strong knowledge of ERP systems, especially SAP Business One

Excellent Excel skills and experience working with large sets of data

Ability to analyze and prepare reports accurately and efficiently

Tech-savvy and comfortable using software and tools

Ability to work in a fast-paced, high-volume business where accuracy is extremely important

Excellent English, both written and verbal