Legal Assistant (Family Law - AU Experience)

This is a remote position.

Key Responsibilities

Document Preparation and Management:

• Assist in drafting and preparing family law documents, including client agreements, parenting plans, financial statements, consent orders, and court forms.
  
• Draft professional correspondence to clients, courts, and external parties.
  
• Organise and maintain electronic filing systems for efficient document retrieval and case management.
  
• Conduct basic legal research to support lawyers in family law matters.
  
• Assist in preparing briefs to counsel and compiling supporting documents.
  

Client File Management:

• Maintain and manage client files throughout family law matters, ensuring all documentation is complete and up to date.
  
• Monitor and update matter tasks, calendars, key court dates, deadlines, and schedules.
  
• Liaise with clients and third parties (such as barristers, valuers, and mediators) to coordinate documentation and appointments.
  
• Collate and check client documents against required checklists (e.g., financial disclosure).
  
• Track important case milestones and procedural timelines.
  

Client Interaction:

• Communicate with clients to collect necessary personal, financial, and parenting information.
  
• Provide regular updates to clients on the progress of their matters.
  
• Schedule client meetings, conferences, and mediations, ensuring clients are well-informed of next steps.
  

Administrative Support:

• Coordinate appointments, court hearings, mediations, and meetings for the family law team.
  
• Manage incoming calls, emails, and correspondence, ensuring timely and professional responses.
  
• Perform general administrative tasks such as photocopying, scanning, filing, and data entry.
  
• Assist in the preparation of articles and resources on family law topics.
  
• Support marketing activities by updating family law-related data and assisting with reports.
  

Requirements

Qualifications and Skills:

• Certificate or diploma in Legal Studies, Business Administration, or a related field (desirable but not essential).
  
• Previous experience as a Legal Assistant, Legal Secretary, or Administrative Assistant within a family law firm or similar legal environment.
  
• Understanding of family law procedures, court processes, and legal terminology (desirable).
  
• High level of attention to detail and accuracy.
  
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
  
• Excellent verbal and written communication skills.
  
• Proficiency in Microsoft Office (Word, Outlook, Excel) and legal practice management software (experience with LEAP, Smokeball, or similar is an advantage).
  
• Ability to work independently and as part of a team.
  
• Professional, empathetic, and client-focused approach.
  

Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent from Day 1
  
• 20 Days Annual Leave and 5 Days Sick L​eave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• And of course, a competitive salary