Executive Sales Administrator

Position: Executive Sales Administrator
Reporting to: Executive Vice President, Sales

Company Overview
Furnished Quarters, a privately owned LGBTQ+ diverse, is a unique player in the short-term housing industry, boasting over 25 years of experience in alternative accommodations. As one of the largest independently owned companies, we offer diverse housing options for business and leisure travelers, setting us apart from the competition.  Our commitment to providing an exceptional assortment of inventory and best-in-class service ensures our guests enjoy an elevated home-away-from-home experience.

Company Culture
At Furnished Quarters, we sit at the exciting intersection of travel, hospitality, real estate, lifestyle, and design.  Our five Core Values are Challenge, Collaboration, Care, Career, and Community.  We thrive on interesting challenges, celebrate collaboration, and deeply care about people, diversity, and inclusion as a certified LGBTQ+-owned business. We support every employee in their career growth and development and foster a community where people feel comfortable being themselves and finding fulfillment in their work.  Maintaining a healthy work-life balance is not just encouraged but prescribed.  Here, every person can define their own processes and work in an entrepreneurial environment where every voice is important.  Work with us and find out what it means to #StayDifferent.

Job Purpose
The Executive Sales Administrator is a critical partner to the executive sales leadership, ensuring seamless operations, optimizing sales processes, and enhancing client engagement. This role provides high-level administrative and strategic support, including managing complex scheduling, generating data-driven insights, coordinating key client interactions, and driving operational efficiencies.

As a trusted liaison between executive leadership, clients, and internal teams, the Executive Sales Administrator plays a pivotal role in streamlining workflows, enhancing sales effectiveness, and supporting revenue-generating initiatives. The ideal candidate is highly organized, proactive, and adaptable, excelling in a fast-paced, high-performance sales environment while maintaining confidentiality, precision, and a solutions-oriented mindset.

This position directly impacts business growth by improving the efficiency of executive leadership and contributing to high-impact sales initiatives, ultimately supporting the organization’s long-term success.
 
Scheduling & Coordination

• Oversee and manage complex calendars for executive sales leadership, ensuring seamless scheduling of internal meetings, client-facing engagements, and travel arrangements.
• Coordinate logistics for sales calls, client presentations, team meetings, and industry events, ensuring efficiency and preparedness.
• Proactively resolve scheduling conflicts by adjusting priorities and ensuring optimal time management.
• Organize virtual team meetings, ensuring effective communication and alignment across remote teams.
• Compile and distribute key performance indicator (KPI) reports for the sales department, analyzing trends and tracking goal attainment.

Client Engagement Support

• Serve as a liaison between executive leadership, clients, and internal departments, ensuring precise and timely communication.
• Draft and manage client communications, including follow-up emails, meeting recaps, and action items.
• Organize and prepare materials for high-stakes client presentations, ensuring all sales deliverables are available in advance.
• Develop and implement client engagement strategies to enhance satisfaction, retention, and long-term partnerships.

Administrative Sales Operation

• Streamline and optimize sales processes by developing templates, organizing sales collateral, and assisting with proposal preparation.
• Manage expense reports, vendor invoices, and budgets related to sales operations.
• Coordinate the planning and execution of sales-related events, such as corporate presentations, trade shows, open houses, and networking activities.
• Identify and implement process improvements to boost overall sales productivity and efficiency. Assist in preparing materials for client presentations, quarterly business reviews, and executive strategy meetings.
• Monitor sales team activity to ensure accurate and timely client data input into CRM systems (e.g., Salesforce); proactively follow up with team members to maintain data integrity.
• Support the sales team in compiling data for forecasting, revenue tracking, and performance metrics.

Special Projects & Strategic Initiatives

• Support executive sales leadership on market research, competitor analysis, and revenue growth strategies.
• Collaborate with cross-functional teams to develop and execute business development and market expansion initiatives.
• Assist in tracking and administering incentive programs and team recognition efforts.
• Develop training materials and assist in onboarding new sales team members, ensuring effective use of sales tools and processes.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Sales, Marketing, or a related field (required).
• Minimum of 3 years of experience as an Executive Assistant, Sales Administrator, or similar role in a sales-driven environment (required).
• Strong proficiency in CRM systems, such as Salesforce, with experience generating reports and managing client data (required).
• Advanced proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, MS Teams, SharePoint) (required).
• Experience with Power BI and data visualization tools (preferred).
• Familiarity with project management platforms such as Asana (preferred).
• Exceptional written and verbal communication skills, with the ability to compose client-facing materials and executive correspondence.
• Experience in event coordination, travel planning, and expense management.
• Highly organized, detail-oriented, and proactive with strong time-management skills.
• Proven ability to manage multiple projects in a fast-paced environment with shifting priorities.
• Strong problem-solving skills and a continuous improvement mindset, with the ability to anticipate issues and propose solutions proactively.
• Must be legally authorized to work in the United States at the time of hire.
• Multi-lingual skills are highly desirable but not required.

Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to communicate verbally and listen actively. The employee is frequently required to sit, stand, walk, use hands for manual tasks, and reach with hands and arms.

Must be able to use a computer and standard office equipment effectively, with or without reasonable accommodation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Equal Opportunity Statement
Furnished Quarters is proud to be an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.