Offer summary

Qualifications:

Minimum 3-5 years of experience as an administrative or executive assistant, preferably in a coaching or service-based business., Excellent written and verbal communication skills, with strong organizational abilities and attention to detail., Proficient in Microsoft Office Suite, Google Workspace, and project management tools like Asana or Trello., High emotional intelligence and professionalism, with the ability to manage multiple priorities effectively..

Key responsabilities:

Manage the CEO’s calendar, including scheduling meetings and coordinating travel arrangements.

Serve as the first point of contact for clients, assisting with onboarding and ensuring timely communication.

Help manage projects and timelines, providing regular updates to the CEO on key business initiatives.

Organize workshops and events, handling logistics and participant communication.

Job description

Job Title: Executive Assistant to the CEO

Type: Full-Time, Remote

Working Hours: Mondays - Fridays 8:30 am - 5:00 pm CST

Compensation: $1,800-$2,500

Job Summary:

We seek a highly organized and proactive Executive Assistant to support our CEO in the coaching and personal development industry. The ideal candidate will be a master multitasker, with exceptional communication skills and a passion for helping executives maximize their efficiency. You’ll play a crucial role in ensuring the smooth operation of daily tasks, scheduling, client management, and business development activities.

Key Responsibilities:

Administrative Support: Manage the CEO’s calendar, including scheduling meetings, calls, and coaching sessions. Coordinate travel arrangements and maintain up-to-date records.
Client Relations: Serve as the first point of contact for clients and partners. Assist with onboarding new coaching clients, and ensure timely communication and follow-up.
Project Management: Help manage projects and timelines, ensuring deadlines are met. Track progress on key business initiatives and provide regular updates to the CEO.
Content & Communication: Assist in drafting and proofreading communications, presentations, and newsletters. Maintain client databases and manage correspondence with external stakeholders.
Event Coordination: Organize workshops, webinars, and in-person events. Handle logistics, participant communication, and follow-ups.
Social Media & Marketing Support: Assist in scheduling and managing the CEO’s social media presence, including content creation and engagement with the online community.
Document Management: Prepare and organize documents, reports, and presentations. Maintain confidentiality and manage sensitive information with discretion.
Research & Analysis: Conduct industry research, and competitor analysis, and gather data to support the CEO in decision-making and strategy development.
Coaching Session Preparation: Ensure all necessary materials and resources are ready for coaching sessions. Handle pre-session prep and post-session client follow-up as needed.
Ad Hoc Tasks: Provide support on any miscellaneous tasks to support the growth of the business, including personal assistance as required.

Key Qualifications:

Experience: Minimum 3-5 years of administrative or executive assistant experience, ideally in a coaching, personal development, or service-based business.
Skills: Excellent written and verbal communication skills, strong organizational abilities, and a keen eye for detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
Tech-Savvy: Comfortable with technology and adept at learning new systems and tools (experience with scheduling software, CRM systems, and online marketing tools preferred).
Interpersonal Skills: High level of emotional intelligence, professionalism, and a friendly demeanor. Ability to manage multiple priorities and communicate effectively with a diverse range of clients and stakeholders.
Self-Starter: Ability to work independently, anticipate needs, and stay one step ahead. Comfortable in a fast-paced, dynamic environment.
Industry Knowledge: Familiarity with the coaching and personal development industry is a plus, but not required.

Required profile