Administrative Coordinator, Network Services

About Food Banks Canada

At Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organizations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry.

In 2024, Waterstone Human Capital recognized our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organizations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organizational goals collaboratively with a team that is happy, healthy and engaged.

Our efforts and impact are expanding, and we're opening doors for passionate, teamwork-driven professionals in search of a career that's both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country.

About the Role

Are you a detail-oriented, tech-savvy professional with a passion for organization and data management? We’re looking for an Administrative Coordinator, Network Services to join our National Programs team! In this varied role, you’ll be at the heart of our operations, managing internal databases, scheduling meetings, coordinating travel, and supporting key programs and events. You’ll play a vital role in maintaining our CRM system, ensuring network data is accurate and up to date, and providing essential administrative support for national initiatives. If you have experience with CRM software, a keen eye for detail, and a collaborative mindset, this is a fantastic opportunity to make an impact in a mission-driven organization.

What You Will Be Doing

• Schedule internal team meetings, external meetings, and site visits with the network and various stakeholders
• Support the team by completing administrative tasks for the National Standards Program, the Northern Program, and After the Bell, as assigned
• Support the team with processing food bank donations, tax clinics and grants, tracking progress related to accreditation and grant reporting, standards submissions, and reports, and preparing documents for signing, and accreditation packages as assigned
• Organize and keep up to date files in the CRM and SharePoint, ensuring all important documents and agreements are uploaded consistently and in a timely manner
• Maintain all network data the CRM system, ensuring the CRM is updated with current account and contact information for all food banks and agencies within the network

What You Will Need

• Completion of an undergraduate degree or equivalent in business, administration or related field
• Minimum 2 years’ experience working in administration.
• Minimum 1 year of experience working with CRMs and data entry
• Knowledgeable and experienced in data management and working with CRM type software
• Supportive team player that is highly organized with strong attention to detail
• Clear, professional, and warm communicator
• Superior listening skills and customer service skills with the ability to interpret the concerns and interests of diverse groups of stakeholders
• Problem solver, with an ability to adapt to changing priorities and environment
• Bilingualism in French and English is considered an asset

Working Conditions

• Full-time, Monday-Friday, with occasional evening and weekend work
• This position is remote and may be based anywhere in Canada
• Occasional travel within Canada may be required

Application Information:

If this opportunity to work with an exciting, growing, national non-profit appeals to you, please apply with your cover letter and resume. Additional information on this role can be found in the full job description.

This posting will remain open until noon PST on Friday, February 28^th, 2025.

We look forward to hearing from and connecting with you!

Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to alleta@engagedhr.com if you require accommodations.

We thank all those who apply but only those applicants who are selected for an interview will be contacted.