Administrative Support Specialist

Position Summary:

Odyssey Systems has an exciting opportunity for an Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The Aerospace Management Systems Division develops, delivers, and sustains USAF air traffic management and weather sensing/forecasting capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission.

This position will support the USAF Weather Systems branch and related programs.  This is a full-time position located at Hanscom Air Force Base, MA.

Duties include, but not limited to: 

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate  
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events  
• Drafts documents for the approval and signature of leadership  
• Disseminates program policy and specific initiative guidance for members of the organization  
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates  
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy  
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers  
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution  
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates  
• Maintain appointment calendars and conference room schedules  
• Answer telephones, forward messages, and provide responses to routine queries 
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses  
• Provide inputs and recommendations regarding administrative and office management  processes and procedures  
• Assist with preparation of and updates to program office file management documents 
• Prepare agendas, reports and briefings for staff meetings  
• Assist Government with management of organization’s workflow  

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain an active Secret security clearance

Years' Experience:

• Bachelor’s or Master’s Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR
  • Seven years of directly related experience with proper certifications

Additional Information:

Location: Hanscom AFB

Travel: 10%

#LI-JG1

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities