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Training & Administrative Assistant (Pembantu Latihan & Pentadbiran)

extra holidays - extra parental leave
Remote: 
Full Remote
Contract: 
Fixed term
Work from: 
Malaysia

Offer summary

Qualifications:

Minimum Diploma in Administration., 2 years experience in training programs., Good knowledge of HRD Corp matters., Proficient in English and Malay..

Key responsabilities:

  • Support administrative tasks for training events.
  • Coordinate training programs and manage communication.
Hire.Seniors logo
Hire.Seniors Hrtech: Human Resources + Technology Startup https://hireseniors.my/
1 - 10 Employees
About Hire.Seniors
Connecting matured & experienced professionals, seniors & retirees to companies in need of experienced & skilled resources. We provide employers to ability to leverage the deep and wide ranging experience that seniors can bring the their organisations. HIRE.ADVISORS - We offer highly experienced professionals and seniors as advisors or consultants with in-depth industries and functional experience. HIRE.EXPERIENCE - We offer highly experienced professionals that can hit the ground running, able to fill managerial and executive roles that are difficult to fill. HIRE.SUPPORT - We offer seniors and experienced retirees for companies that need ad-hoc, seasonal helpers, drivers or general workers.
See more Hire.Seniors offers

Job description

Company Description:


Our Client. is focused on management consulting and training in compliance, ESG and anti-corruption. As a HRD Corp registered training provider (TP), the company organises and delivers training programs in these specialised areas as both in-house and public training.  They provide expertise in Compliance, ESG and sustainability assurance. They assist clients to mitigate Corporate Liability with Adequate Procedures for Section 17A MACC Act (Amendment) 2018, in line with the Guidelines on Adequate Procedures issued by the PM Office. They also provide ISO 37001:2016 Anti-Bribery Management System (ABMS) suite of services to obtain ISO certification.  As a licensed sustainability assurance provider, they also provide services covering auditing of the Sustainability Report or Sustainability Statement and develop the Statement of Assurance. 


Job Description:

·      Support services in admin associated with training programs, seminars and events  


No

Scope

Description

1

Office Administration


  • Office administration and clerical duties related to documentation 
  • Manage operational matters including supporting documents for Invoicing  
  • Manage office resources and client communication 
  • Organize training programs, seminars and other related events and activities  
  • Any other related tasks as instructed 

2

Training programs, Seminars and Corporate Events  


  • Co-ordinate with the Managing Director on training programs and seminars for in-house training, public training and virtual training
  • Prepare the training calendar for the year 
  • Manage administration matters on venue and smooth running of event – good event management skills 
  • Register training programs and seminars with HRD Corp  
  • Manage HRD Corp related matters for HRD Corp claimable training programs  
  • Liaise with clients and participants with respect to HRD Corp matters, training evaluation and payments 
  • Negotiations with event suppliers, obtain quotations and coordinate training materials distribution for training programs  
  • Coordinate, communicate and confirm with clients, participants and delegates on registration and attendance for training programs, seminars and events        
  • Summarise training evaluation and feedback 
  • Coordinate invitations/communications to speakers, presenters and trainers for training programs 
  • Manage online/virtual training via MS Teams or Zoom  
  • Register and collect payments from delegates and disseminate finalized itinerary of training programs 
  • Work with the speakers and presenters to collect all the training and presentation materials and distribution to participants 
  • Organising events and event management 

 








Requirements

  • Able to start immediately
  • Minimum Diploma in Administration and experience in organising training programs, with any related qualification. Those without qualification but with sufficient work experience shall also be considered.
  • Good working knowledge and familiar with HRD Corp matters in relation to Training Provider and training programmes for public, in-house and virtual/remote training
  • Good working knowledge with organising training and seminars and have event management skills and problem solving skills
  • At least 2 years working experience in Administration of training programs and related operations
  • Able to work independently within deadlines and have good work ethic
  • Proficient in English – written and spoken
  • Good communication in Malay (Bahasa Malaysia)
  • Pleasant personality

 



Benefits

  • 4-day work week There may be work-from-home on selected Fridays for maximum 3 hours.
  • Terms of Employment: Monday to Thursday with 1 month probation.
  • Overtime: Overtime will be paid where extra hours are required in respect of physical/on-site training programs or work-from-home on selected Fridays. 
  • Office Hours:        9.00am – 4.00pm Lunch hour: 12.30pm – 1.30pm
  • Contract for service period:  12 months with option to renew.
     



Salary: Negotiable

Required profile

Experience

Industry :
Hrtech: Human Resources + Technology
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Event MarketingOffice AdministrationTraining CoordinationBusiness CommunicationZoom (Video Conferencing Tool)Training AnalysisDocument ManagementInvoicingMicrosoft Teams

Other Skills

  • Teamwork
  • Strong Work Ethic
  • Communication
Are you interested?

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