Job description

Company Description:

Our Client. is focused on management consulting and training in compliance, ESG and anti-corruption. As a HRD Corp registered training provider (TP), the company organises and delivers training programs in these specialised areas as both in-house and public training. They provide expertise in Compliance, ESG and sustainability assurance. They assist clients to mitigate Corporate Liability with Adequate Procedures for Section 17A MACC Act (Amendment) 2018, in line with the Guidelines on Adequate Procedures issued by the PM Office. They also provide ISO 37001:2016 Anti-Bribery Management System (ABMS) suite of services to obtain ISO certification. As a licensed sustainability assurance provider, they also provide services covering auditing of the Sustainability Report or Sustainability Statement and develop the Statement of Assurance.

Job Description:

· Support services in admin associated with training programs, seminars and events

Scope

Description

Office Administration

Office administration and clerical duties related to documentation
Manage operational matters including supporting documents for Invoicing
Manage office resources and client communication
Organize training programs, seminars and other related events and activities
Any other related tasks as instructed

Training programs, Seminars and Corporate Events

Co-ordinate with the Managing Director on training programs and seminars for in-house training, public training and virtual training
Prepare the training calendar for the year
Manage administration matters on venue and smooth running of event – good event management skills
Register training programs and seminars with HRD Corp
Manage HRD Corp related matters for HRD Corp claimable training programs
Liaise with clients and participants with respect to HRD Corp matters, training evaluation and payments
Negotiations with event suppliers, obtain quotations and coordinate training materials distribution for training programs
Coordinate, communicate and confirm with clients, participants and delegates on registration and attendance for training programs, seminars and events
Summarise training evaluation and feedback
Coordinate invitations/communications to speakers, presenters and trainers for training programs
Manage online/virtual training via MS Teams or Zoom
Register and collect payments from delegates and disseminate finalized itinerary of training programs
Work with the speakers and presenters to collect all the training and presentation materials and distribution to participants
Organising events and event management

Requirements

Able to start immediately
Minimum Diploma in Administration and experience in organising training programs, with any related qualification. Those without qualification but with sufficient work experience shall also be considered.
Good working knowledge and familiar with HRD Corp matters in relation to Training Provider and training programmes for public, in-house and virtual/remote training
Good working knowledge with organising training and seminars and have event management skills and problem solving skills
At least 2 years working experience in Administration of training programs and related operations
Able to work independently within deadlines and have good work ethic
Proficient in English – written and spoken
Good communication in Malay (Bahasa Malaysia)
Pleasant personality

Benefits

4-day work week There may be work-from-home on selected Fridays for maximum 3 hours.
Terms of Employment: Monday to Thursday with 1 month probation.
Overtime: Overtime will be paid where extra hours are required in respect of physical/on-site training programs or work-from-home on selected Fridays.
Office Hours: 9.00am – 4.00pm Lunch hour: 12.30pm – 1.30pm
Contract for service period: 12 months with option to renew.