Job description

About the Client:

Elbow Reef is a boutique hotel on Elbow Cay, Bahamas. It is the perfect escape from the hustle and bustle of life, guaranteed to put you in a tranquil state of mind. Enjoy the stunning sights and relaxed vibes of one of the Bahamas’ most beautiful and unique islands.

Wake to the sound of the rolling waves from one of the eight luxurious suites. Sit by the pool, take a walk on the beachfront, explore our quaint town, visit the lighthouse, snorkel our local reef, or hop over to our neighboring islands.

Whatever the day brings, come home to relax and simply take it all in.

Slow down, unwind and enjoy!

Primary Job Function:

Perform bookkeeping, procurement and purchasing duties for Elbow Reef, this person will also be expected to fill in for our reservations manager in a client liaison function for two days a week. Provide monthly credit card and banking reconciliations and assist with quarterly and annual audit and tax preparation. Administratively assist in the conduct of day-to-day business activities. Contact vendors and suppliers in a timely manner and manage the purchase and delivery of supplies and equipment when needed by the Company while tracking inventory.

Job Responsibilities:

Bookkeeping:

● Management and organization of all financial statements and documents.

● Ensuring financial information is correctly input in QuickBooks.

● Categorize all business and personal transactions.

● Provide monthly credit cards and banking reconciliations.

● Handle accounts receivable and payable.

● Handles daily financial transactions (invoicing, payments, etc.).

● Prepare financial reports in a timely manner.

● Quarterly and annual tax preparation with an independent accounting firm.

● Assist with local payroll.

Purchasing:

● Collect purchase orders and purchase requisitions for materials, goods and supplies.

● Ensure purchase orders are properly approved.

● Send them to the suppliers.

● Review inventories and order as required.

● Interact with the suppliers on a day-to-day basis.

● Review deliveries against the orders.

● Track the status of any orders.

● Ensure the import process is supported administratively.

● Deal with non-supplied, under orders, over orders and damaged goods.

Administrative:

● Maintenance of vendor lists.

● Maintenance of inventory.

● Fill in for reservations manager two days a week – re to clients/ respond to reservations requests and client inquiries, communication with team on the ground about arrivals, departures/ cleaning schedule etc, and provide support to clients with their immediate needs (golf carts/ bikes/ boats/ charters etc).

Prerequisites/Necessary Experience:

The position requires a high energy individual with experience in the full range of purchasing, bookkeeping, and administrative support experience with the ability to monitor and maintain computerized records related to purchasing activities. Major strengths and skills should include organization and attention to detail, excellent verbal and written communication skills. Must know how to use Quickbooks and generate financial reports.

Familiarity with Cloudbeds and other PMS software is an advantage.

Requirements

2-4 years experience (any industry)
Must know how to use Quickbooks and generate financial reports
Excellent interpersonal skills – the ability to communicate warmly, clearly, and concisely via email/phone & text
Excellent organizational skills
English spoken and written fluent
Must have Fiber Optic internet with at least 25 Mbps bandwidth
Must have a backup desktop or laptop with the latest OS
Must be able to work from 10:00 PM - 7:00 AM Manila time