Accounts Payable Specialist

Overview:

Join us in redefining what it means to work for a CRO. Working at Rho, you’ll be joining a team who take healthcare and clinical research personally, with shared experiences that drive a passion to heal, cure and solve some of humanity’s biggest challenges.

At Rho, we’re committed to you just as you’re committed to us. You’ll have the opportunity to experience a thriving company with real stability - financial, workforce, and corporate, which has created a safe environment to innovate and develop over a long and rewarding career. With a collaborative team of smart, talented, and positive people, you’ll be celebrated and respected for your expertise and given the freedom to think creatively, challenge the norm, and problem-solve.

We are seeking an experienced Accounts Payable (AP) Specialist to join our finance team. The ideal candidate will have a proven track record in processing and booking international AP invoices and employee reimbursements while demonstrating the analytical acumen to identify business risks and propose efficiencies in the current processes. The successful candidate will also participate in the month end close process and provide support during financial statement audits. This role offers an exciting opportunity for career growth, with a strong potential for promotion to AP Manager within 12 months, based on performance.

Our Finance team will tell you, joining Rho has been one of their best career moves in terms of contentment, financial rewards and career growth, which is why we have such stability in the group!

Invoice Processing & Payments

• Accurately process, code, and book international AP invoices in compliance with company policies and local regulations.
• Prepare and maintain detailed documentation of pass-through expenses to facilitate accurate and timely invoicing to the Sponsor.
• Manage timely payments to vendors while maintaining accuracy and ensuring no disruptions to operations.
• Reconcile AP accounts and resolve any discrepancies with vendors or internal stakeholders.

Risk & Process Optimization

• Identify gaps or risks in current AP processes and systems, recommending and implementing process improvements.
• Collaborate with cross-functional teams to streamline workflows and enhance operational efficiencies.

Reporting & Compliance

• Prepare AP-related reports, including aging analysis for management review.
• Assist in fulfilling audit requests by gathering, organizing, and providing necessary documentation and information.
• Oversee annual 1099 reporting and ensure proper maintenance of W-9 forms for vendor records.

Collaboration & Teamwork

• Work closely with finance and accounting teams to ensure accurate recording and reporting of financial data.
• Assist in the onboarding and training of new team members.

• Experience: Minimum of 3–5 years of experience in Accounts Payable, with a focus on processing international invoices.
• Strong understanding of AP workflows, ERP systems, and financial controls.
• Experience with NetSuite is preferred, and proficiency in Concur for expense and invoice management and Floqast for reconciliations is highly valued.
• Analytical mindset with the ability to identify inefficiencies and propose actionable solutions.
• Ability to work independently in a dynamic, fast-paced environment with a focus on continuous improvement.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Effective communication and interpersonal skills for collaborating across teams and with vendors.
• Familiarity with global accounting standards and multi-currency transactions.
• Experience in the Contract Research Organization (CRO) industry is a plus.

A few more things to know about us:

Diversity and Inclusion: As a global, full-service CRO driven by our collective experiences, we view each of our backgrounds as a vital component in our formula for success and we strive towards building a more equitable, inclusive, and diverse environment for our employees every day. By valuing and tapping into each employee’s unique and different personal experiences, we are able to uplift employee dignity and belonging, foster more strategic creativity, and more quickly arrive at breakthrough solutions that help us heal the world.

Flexibility: We encourage a work-life balance that allows employees to bring their best selves to work while being passionate about their lives outside work.

Please submit your CV in English. 

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