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Project Biller

possibility to work some days per months as volunteer

Remote:

Full Remote

Contract:

Freelance

Experience:

Mid-level (2-5 years)

Work from:

Canada

Offer summary

Qualifications:

2-5 years of billing or accounting experience, Experience with construction project management is an asset, Working knowledge of Deltek software preferred, Intermediate skills in Excel and Outlook.

Key responsabilities:

Generate and submit draft invoices to reviewers
Facilitate invoice submissions per client requirements

GeoVerra Construction & Civil Engineering Scaleup https://www.geoverra.com/

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Job description

What the position entails:

GeoVerra is seeking a motivated Project Biller to join our team in Edmonton, Alberta reporting to the Manager, Financial Reporting & Analysis. This position is eligible to work from home as per our Hybrid Work Policy. Our Finance team currently meets in the Edmonton office one day per week and therefore, the successful candidate will be required to be at the office one day per week to join the finance team.

This is a Full Time Term position (18 Months), 40 hours a week.

What you will do:

Generate, file, and submit a high volume of draft invoices with supporting documentation to reviewers (Business Support Team) and approvers (Project Managers)
Complete draft revisions, prepare, and submit final invoice packages to internal and external clients within tight deadlines while maintaining a high level of accuracy and organization
Obtain and take notes on client specific billing instructions to ensure billing accuracy
Ensure all outgoing invoices align with signed client agreements
Facilitate invoice submissions via email or upload to an online client portal, per client requirements
Analyze work-in-progress reporting to ensure all non-current amounts are actioned and escalated as required
Follow up with Project Managers on delayed billing and escalate to management if further approval is required
Maintain highly organized electronic filing of all draft invoices, final invoices and all supporting documents (including preparation of supplemental reporting, signed field tickets, statutory declarations, etc.)
Set-up and manage Billing Terms in ERP system for billing portfolio
Conduct billing reconciliations on a regular basis or as required
Work closely with other areas of the organization (including but not limited to Accounts Payable, Accounts Receivable, and Project Accountants) as required to promptly address and resolve issues and inquiries
Assess and recommend billing process improvements to management to increase the overall efficiency

What you will bring:

2-5 years of billing, AP/AR, or accounting experience
Experience supporting survey or construction project management teams is considered an asset
Working knowledge of Deltek Vantagepoint or Deltek Vision is considered an asset
Intermediate skills with various software (Excel, Outlook, Adobe PDF and SharePoint)
Prior experience with client invoice submission portals such as OpenInvoice, Ariba and Cortex is highly valued
Comfortable working in a fast-paced environment while under minimal supervision
Optimizes electronic filing system (experience working within a paperless organization is a must)
Has strong attention to detail and commitment to accuracy
Comfortable asking questions and curious about how our business works
Excellent communication skills (both written and verbal)
Self-motivated, committed, organized and open minded when it comes to new processes and ideas
Contribute on an on-going basis toward maintaining a safe working environment both for yourself and for those working with you