AP Specialist - Payments Brazil

Upjohn Export B.V. sucursal Costa Rica

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via: 

Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and 
Partnership – Leveraging our collective expertise to connect people to products and services. 
 

Every day, we rise to the challenge to make a difference and here’s how the AP Specialist – Payments Brazil role will make an impact:

We are seeking an experienced and motivated Accounts Payable Specialist to join our finance department. The Accounts Payable Specialist will be the main contact for Stakeholders, performing sensible activities of the P2P processes and coordinating with the team. In addition, this role provides exposure with the Senior Leadership of the AP organization, enabling the participation in different tasks, executing, and guaranteeing excellence on the processes that manage AP organization.

This role supports senior leadership in the management of Procure to Pay activities responsible for leading the Invoice process execution for Americas Region.  This includes, but is not limited to, ensuring that all vendors calls and emails are answered in a timely manner, enhancing efficiency and ensuring superior customer service by staff, assisting in the administration of company policies and procedures, adherence to internal controls, ensuring accuracy and integrity of data reports and accounting entries, and daily supervision of resolution center staff. 

Perform job functions in accordance with all applicable Standard Operating Procedures (SOP), federal and state laws, Occupational Safety and Health Administration (OSHA) guidelines, health authority regulations, and departmental processes. 

Key responsibilities for this role include:

• Responsible for Payment Processing: Execute and validate daily payment runs (ACH, wire transfers, checks, etc.) across multiple regions and currencies.

• Monitor and ensure timely processing of payments, adhering to established service level agreements (SLAs).

• Reconciliation and Compliance: Reconcile payment-related accounts, resolve discrepancies, and ensure proper accounting entries.

• Ensure all payments comply with company policies, legal regulations, and tax requirements.

• Support the end-to-end accounts payable process, including receiving, verifying, coding, processing and paying invoices in a timely and accurate manner.

• Handle AP processes for multiple regions or countries, ensuring compliance with local regulations and tax requirements (e.g., VAT, GST, withholding tax).

• Issue Resolution: Investigate and resolve payment failures, rejections, or discrepancies with internal and external stakeholders.

• Liaise with banks and financial institutions to resolve transactional issues promptly.

• Stakeholder Collaboration: Act as a point of contact for queries related to payments from internal teams, vendors, and customers.

• Build strong relationships with finance, treasury, and accounts payable teams for seamless operations.

• System Management: Maintain and update payment systems and tools, ensuring accurate master data and vendor bank details.

• Support the implementation and testing of payment-related system updates or enhancements.

• Reporting and Analytics: Prepare and analyze payment-related reports, including payment aging, cash forecasting, and exception analysis.

• Provide actionable insights to improve efficiency and reduce payment errors.

• Risk Management: Identify potential fraud or irregularities in payment processes and implement preventive controls.

• Ensure compliance with internal controls and participate in audit processes as required.

• Continuous Improvement: Recommend and implement process improvements to enhance payment accuracy, efficiency, and automation.

• Document and update standard operating procedures (SOPs) and best practices.

• Collaborate with cross-functional teams to share insights and support knowledge transfer. Operational performance, and strategic guidance.

• Work with other organizations, such as Master Data, Procurement, and General Ledger, to ensure end-to-end process efficiency.

• Ensure all assigned duties are being performed within the guidelines of the company’s internal controls, policies, and procedures.

• Conducts monthly meetings with internal stakeholders to discuss topical business issues, evaluate and implement a solution.

• Vendor Management: Collaborate with vendors to resolve payment inquiries, discrepancies, and other issues, maintaining positive relationships and ensuring vendor satisfaction.

• Establish Weekly control points to ensure adequate coverage for invoice processing, Payments, Help Desk, Issue Resolution, Utilities, GRIR monitor volumes and achievement of goals and SLA’s.

• Serve as a resource for the development and implementation of changes to current systems or the implementation of new systems.  Lead associated work streams to minimize impact to operations.  Lead stabilization efforts post implementation.

• Maintain effective business relations with customers, auditors, and other departments within the Company.

• Perform other duties as assigned.

The minimum qualifications for this role are:

• Bachelor's degree in Accounting, Finance, or related field preferred.

• Proven experience in accounts payable, with at least [5-6] years in a senior or coordinator role.

• Strong understanding of accounting principles, practices, and procedures.

• Proficiency in using accounting software and Microsoft Office Suite, particularly Excel (Advanced Level).

• Proficiency in using ERP SAP GEP (Accounts Payable module).

• Excellent communication skills, both verbal and written C1. *(Portuguese)

• Detail-oriented with strong analytical and problem-solving abilities.

• Ability to work under pressure and meet tight deadlines.

• Leadership qualities including teamwork, motivation, and adaptability.

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.