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Administrative Assistant for a Painting and Maintenance Company in Australia (Home Based)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Australia, Nebraska (USA), United States

Offer summary

Qualifications:

High attention to detail, Experience with work order management, Familiarity with Dropbox, None.

Key responsabilities:

  • Handle backlog of photo uploads
  • Match photos with work order codes

Virtual Coworker logo
Virtual Coworker Scaleup https://virtualcoworker.com/
201 - 500 Employees
About Virtual Coworker
You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.
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Job description

Initial Requirement – Admin Support for Work Orders:
• Handling backlog of photo uploads and work order finalization.
• Matching before-and-after photos with work order item codes in RTC portal.
• Ensuring all additional work is identified and justified for claims.
• Navigating Dropbox for organized photo categorization per work order.
• Requires high attention to detail, as work orders involve multiple codes and strict verification processes.
Future Expansion of Role:
• Once backlog is cleared, role will transition into full-scale work order management.
• Reviewing completed work orders, identifying extras, and finalizing submissions.
• Training and familiarization with work codes and reporting system.
Eventually, involvement in scheduling jobs to reduce overdue work orders.
Long-Term Goal:
• Reduce overdue work orders from 250 to a manageable number (ideally under 50).
• Streamline admin processes so the manager can focus on operations.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Order ManagementData ValidationDigital Asset ManagementContextual Image Classification

Other Skills

  • Detail Oriented
  • Organizational Skills
  • Time Management
  • Communication
Are you interested?

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