Offer summary

Qualifications:

Minimum 5 years of experience as an Admin Assistant., Proficiency in Office 365 and relevant software., Strong organizational and time management skills., Experience with ATO Portal and Xero is desirable..

Key responsabilities:

Manage administrative tasks including invoicing.

Oversee staff events and handle corporate secretarial duties.

Job description

Job Overview

We are seeking a proactive and highly organized AU General Administration Assistant to join our team. In this role, you will be responsible for supporting the smooth running of the business by handling various administrative tasks, including managing company subscriptions, liaising with suppliers, processing financial reports, and overseeing staff events. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys multitasking, and is detail-oriented. If you’re looking for a role where you can apply your skills in organization and communication while supporting a dynamic team, this position is for you!

Job Description

As the AU General Administration Assistant, you will:

Manage Xero job creation and job management tasks.
Handle staff gifts, Xero subscriptions, and other company administrative duties.
Oversee ASIC Corporate Secretarial responsibilities and audit insurance tasks.
Send out draft Xero invoices and manage general invoicing processes.
Set up and maintain client files, ensuring accurate and timely data entry.
Manage the company CRM and maintain access permissions for software.
Order stock and office supplies, and liaise with suppliers for procurement.
Coordinate staff calendar management and assist with staff event planning.
Assist with ITR/BAS/CTR/SMSF/IAS reporting, apply for extensions, and ensure timely lodgment and packaging of tax returns.
Follow up on outstanding tasks and ensure deadlines are met.
Download IAS from ATO and upload to ATOmate for processing.
Process standard mail and manage documentation within ATOmate.

Requirements

Minimum 5 years of experience as an Admin Assistant supporting Australian Client.
Australian Certified.
High attention to detail and accuracy in all tasks.
Strong time management and organizational skills.
Excellent communication skills, both written and verbal.
Proficiency in Office 365 and other relevant office software.
Ability to multitask and manage multiple priorities efficiently.
Ability to handle confidential information with discretion and professionalism.
Experience navigating the ATO Portal and Xero (XPM) software is highly desirable.
Familiarity with Australian tax lodgments and reporting processes (ITR, BAS, SMSF, etc.) is a plus.

Benefits

Permanent Work-from-home setup
Company-provided equipment
Secondary WiFi Modem
21 Leave Credits
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.