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Admin Assistant (ZR_19781_JOB)

Remote:

Full Remote

Contract:

Part time

Work from:

Australia

Offer summary

Qualifications:

Proven experience in email management, Demonstrated proficiency in data entry, Basic understanding of invoicing processes, Familiarity with ClickUp or similar tools.

Key responsabilities:

Manage and organize email communications
Handle invoicing tasks with precision
Utilize ClickUp for project management
Provide comprehensive administrative support

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See all jobs

Job description

This is a remote position.

Schedule:

Total hours: 20 hours per week or 4 hours per day
Monday - Friday
Flexible during the client's business hours following Miami Beach, FL time zone

Client location or time zone: Miami Beach, FL, USA - EST

Company/client overview:

Join a dynamic and forward-thinking real estate firm that’s revolutionizing property transactions through innovative technology and client-focused strategies. This thriving business leverages cutting-edge tools like ClickUp for project management and a sophisticated CRM system to stay ahead in the competitive real estate market. As a key player in this fast-paced environment, you’ll contribute to high-value property deals and help shape the future of real estate services.

Embark on an exciting career as a Virtual Admin Assistant in the bustling world of real estate! This role offers a unique opportunity to dive into the heart of property transactions, managing crucial administrative tasks that keep the business running smoothly. You’ll be at the forefront of client communication, handling everything from email management to invoicing, while utilizing state-of-the-art project management tools. This position allows you to showcase your organizational prowess, attention to detail, and ability to juggle multiple priorities in a dynamic, client-focused setting. If you’re looking for a role where your administrative skills can directly impact the success of high-stakes real estate deals, this is your chance to shine!

Responsibilities:

Masterfully manage and organize email communications, ensuring prompt and professional responses to clients and partners
Expertly complete and process various real estate forms and documents with meticulous attention to detail
Handle invoicing tasks with precision, maintaining financial accuracy and facilitating timely payments
Skillfully manage and maintain an up-to-date calendar, coordinating appointments and deadlines for a busy real estate professional
Utilize ClickUp to streamline project management and task organization, keeping all team members aligned and informed
Quickly adapt to and efficiently use the company’s CRM system, ensuring all client interactions are properly tracked and managed
Provide comprehensive administrative support, anticipating needs and proactively solving problems to keep operations running smoothly
Assist in preparing and organizing documents for property listings, sales, and rentals
Coordinate with various stakeholders including clients, agents, and service providers to facilitate seamless property transactions

Requirements

Proven experience in email management and professional communication
Demonstrated proficiency in form completion and data entry, with a keen eye for detail
Basic understanding of invoicing processes and financial documentation
Expertise in calendar management tools, particularly Google Calendar
Familiarity with ClickUp or a strong ability to quickly master new project management software
Adaptability to learn and efficiently use various CRM systems
Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously
Outstanding written and verbal communication skills in English
Self-motivated with the ability to work independently and manage time effectively in a remote setting
Basic understanding of real estate terminology and processes (preferred but not required)
Comfortable with technology and eager to learn new digital tools and platforms
Ability to maintain confidentiality and handle sensitive information with discretion
Flexible availability to align with client’s business hours and accommodate occasional urgent requests
Positive attitude and customer-service orientation, with a commitment to excellence in all tasks

Benefits

Permanent work-from-home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Job ID: ZR_19781_JOB