Admin Assistant

This is a remote position.

Role Name: Administrative Assistant

Schedule:

• 40 hours per week, Monday through Friday, 8 AM to 5 PM Florida Time
  

Client Timezone: EST (Eastern Standard Time)

Client Overview

Join a dynamic and growing real estate company that’s revolutionizing the industry with innovative approaches to property management and sales. This forward-thinking organization is expanding its operations and seeking talented individuals to support their mission of delivering exceptional service to clients across the United States. As part of their team, you’ll have the opportunity to contribute to the company’s success while developing your skills in a fast-paced, professional environment.

Job Description

We are seeking a highly organized and adaptable Administrative Assistant / Virtual Assistant to join our thriving real estate team. In this pivotal role, you will be the backbone of our daily operations, providing crucial support to our US-based team and helping to streamline our processes. This position offers an exciting opportunity to work remotely while gaining valuable experience in the real estate industry. You’ll be at the forefront of our client communications, data management, and administrative functions, playing a key role in our company’s continued growth and success. If you’re a self-starter with excellent communication skills and a passion for efficiency, this role could be your gateway to a rewarding career in real estate operations.

Responsibilities

• Manage and execute data entry and data polling tasks with meticulous attention to detail
  
• Provide comprehensive back-office support, ensuring smooth day-to-day operations
  
• Assist with follow-up tasks, maintaining a high level of organization and timeliness
  
• Collaborate closely with the primary US-based assistant, offering support across various administrative duties
  
• Handle incoming calls professionally, representing the company with a polished and friendly demeanor
  
• Take detailed messages and promptly distribute email updates to relevant team members
  
• Implement and refine standard operating procedures, contributing to the company’s efficiency
  
• Juggle multiple priorities in a fast-paced environment, demonstrating strong time management skills
  
• Contribute to the development of efficient work processes, offering innovative solutions when appropriate
  

Requirements

• Excellent verbal and written communication skills in English, with the ability to interact professionally with clients and team members
  
• Proficiency in basic computer applications, including Microsoft Office suite and data entry tools
  
• Demonstrated attention to detail and commitment to maintaining high accuracy in all tasks
  
• Quick learner with the ability to adapt to new procedures and technologies efficiently
  
• Professional phone manner and capability to handle client interactions with poise and discretion
  
• Self-motivated individual comfortable working independently in a remote setting
  
• Basic understanding of office administration practices and procedures
  
• Ability to work full-time, Monday through Friday, 8 AM to 5 PM EST
  
• Reliable internet connection and a quiet, professional home office environment
  
• While not required, familiarity with real estate terminology or processes is a plus
  
• Enthusiasm for contributing to a growing team and willingness to take on additional responsibilities as the role evolves