Human Resources and Payroll Associate

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Human Resources and Payroll Associate - home based in Rome, Italy.

For candidates based in Italy - we welcome applications from candidates belonging to protected categories under art. 1 L. 68/99.

PLEASE SUBMIT YOUR CV IN ENGLISH

About this role

As part of our Human Resources team you will working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Human Resources and Payroll Associate is part of the Human Resources Department per country/region, reports to the regional HR Manager or HR Director and will work according to company policies, SOPs and regulatory requirements.

The Human Resources and Payroll Associate supports the HR Manager, Payroll Director and HR Director in all HR Administration, employees’ and employment related matters, and also supports other TFS Managers in HR related queries when applicable.

Key Responsibilities: 

HR responsibilities:

• HR administration tasks related to employee lifecycle in line with global guidelines and local regulations (i.e. contracts, confidentiality agreements, onboarding/offboarding of employee)
• Managing all records and perform audits, when necessary, in line with global and local compliance rules
• Assisting with the induction and development of leaders and employees
• Monitoring employees’ absence in line with TFS policies and maintain the records in HR systems
• Maintaining up to date HR work instructions
• Producing and review HR reports to ensure high data quality
• Responding to HR-related queries within the company using the ticketing system
• Working with the HR team and Country Leads to plan, organise and deliver social events
• Contributing to the organization and development of processes to enhance the work at TFS
• Handle external queries from selected suppliers within the area of HR

Payroll responsibilities:

• Driving end to end payroll processing by collecting and reviewing relevant timesheet data and payroll information
• Entering data into payroll and administrative databases and software programs
• Working with the payroll vendor to ensure correct calculations of wages, benefits, tax deductions, etc.
• Preparing and processing pay checks (i.e. US, Italy)
• Processing payroll related payments (salaries, taxes, one-off payments)
• Maintaining accurate records of payroll documentation and transactions
• Working with the payroll vendor to ensure correct preparation and distribution of payroll related statements
• Responding to payroll-related inquiries and resolving concerns
• Performing payroll reconciliations
• Preparing financial reports for accounting and auditing purposes.
• Preparing periodic payroll reports for review by management, involving/liaising with the payroll provider when needed

Other:

• Dealing with the benefit providers for any daily and extraordinary administration (if not handled by the payroll provider)
• Coordinating regular benefits processing, including enrolments, terminations, and claims
• Informing employees of the details of the company's benefit package
• Resolving benefit-related issues and respond to queries and requests
• Ensuring all benefit materials are up to date

Qualifications: 

• Bachelor’s Degree or equivalent
• Minimum 2 years of payroll and/or labor law legislation experience
• Knowledge of HR information systems (i.e Bamboo, Workday, SAP), MS Office software (Outlook, Excel, Word, PowerPoint). An advantage to have payroll systems (i.e ADP, TMF) experience.
• Excellent written, verbal and communication skills in English. French would be an advantage.
• Friendly and professional demeanor
• Ability to handle highly confidential information with complete integrity and discretion
• Strong attention to detail and a “getting it right first-time” mentality
• Problem solving mindset
• Desire to develop HR and payroll knowledge

What We Offer

We provide a competitive compensation package, comprehensive benefits, and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 27 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 800 professionals, TFS delivers tailored clinical research services in more than 40 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. Together we make a difference.