Payroll Specialist

Purpose and Scope

The Payroll Specialist is responsible for the accurate and timely completion of payroll processing tasks, preparation of fundings, reconciliations and related reports and responding to inquiries related to payroll processes and procedures.

Essential Duties & Responsibilities

• May calculate payments for short-term disability, state paid medical and family leave plans, including CO FAMLI, and supplemental benefit payments based on information provided by the Benefits team and various reports from vendors.

• Calculate and enter wage assignments, garnishments, workers’ compensation and sick leave supplemental payments; calculate and prepare manual checks and update the system with the information; process moving expenses, performance awards, education reimbursements and severance payments.
• Review time-entry validation and other payroll reports to verify accuracy of time-entry and resulting pay implications; follow-up to ensure accurate and complete payroll entries.
• Prepare, balance and distribute payroll funding requests and associated vendor payments for all payrolls; prepare and enter adjustments in system to correct employee records.
• Develop and maintain spreadsheets; utilize report-writing tools to develop ad hoc reports to summarize or provide payroll information.
• Reconcile payroll-related activity accounts and interact with accounting to clear reconciling items; balance current, month-to-date and year-to-date payroll registers for the Company.
• Explain payroll and time entry policies and procedures; research and respond to inquiries from management, employees and third parties.
• Establish and maintain payroll records, including earnings and deductions and tax withholding setup and maintenance; periodically audit accuracy of system data.
• Perform administrative functions including responding to employment verifications and maintaining payroll files.
• Prepare month-end schedules and reports for labor costing and leave time.
• Enhance job knowledge and abilities by taking personal responsibility for professional development and training.
• Perform other duties and special projects as assigned. 

Knowledge, Skills & Abilities

• Knowledge of pay provided for leaves of absence as needed.
• Understanding of leave regulations including FMLA, CO FAMLI and other state leave laws as needed.

• Strong knowledge of payroll and payroll tax laws.
• Strong knowledge of all Microsoft Office applications; especially Excel
• Skill in effective time management and organization.
• Effective math skills to calculate payments and deductions.
• Excellent oral and written communication skills.
• Effective analytical and problem-solving skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Ability to establish and maintain effective work relationships within the department and the Company.
• Ability to maintain confidential information.

Core Values

• The Payroll Specialist is expected to operate within the framework of Tolmar’s Core Values:
• Consistently operate with the highest standards of ethics and compliance.
• Take ownership of your actions, success and setbacks.
• Respect each other and understand that honest collaboration is at the heart of our company success.
• Go the extra mile to make things happen.
• Be committed to all we do and the patients we serve.
• Embrace change with enthusiasm.
• Strive to learn about and understand the needs of customers and patients, and take action with great speed and efficiency no matter the task.

Education & Experience

• Associate’s degree in related field or equivalent combination of education and experience.
• Four  or more year’s experience in a payroll administration position. 
• Certified Payroll Professional (CPP) designation preferred.

Working Conditions

• Working conditions are normal for an office environment. 

Compensation and Benefits

• Pay: $28.00 - $36.00 per hour (depending on experience)
• Benefits summary:  https://www.tolmar.com/careers/employee-benefits 

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience. 

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.