RDS Accounts Payable Specialist

Posting Details

Posting Detail Information

Working Title RDS Accounts Payable Specialist Position Location Fort Collins, CO Work Location Position is fully remote Research Professional Position No Posting Number 202402228AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support II Number of Vacancies 1 Work Hours/Week 40 Proposed Annual Salary Range $50,000 - $55,000 Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 01/26/2025 Description of Work Unit

Housing & Dining Services

Please visit https://hr.colostate.edu/prospective-employees/our-people/ to learn about joining Housing & Dining Services (HDS) as the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.

WORKING AT CSU

CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!” Top Public Research University.

Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit: https://hr.colostate.edu/prospective-employees/our-people/.

CSU Land Acknowledgement

Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.

CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment

Position Summary

This position acts as the primary accounts payable specialist for the department. It is responsible for paying accounts for four dining centers, a central production kitchen, and a warehouse. The position will verify invoices daily, process invoices on a weekly basis for payment, reconcile vendor statements for all payments on a weekly or monthly basis, verify bid pricing, post all payments to vendors against their purchase order, and tally on a spreadsheet the charges from the various vendors for each unit. Other accounting and reporting duties may be assigned from time to time.

Please visit https://housing.colostate.edu/about/employment/ for more information about working at Housing and Dining Services.

Required Job Qualifications

• Two (2) years of experience in an occupational field related to the work assigned to the position
• Demonstrated work experience in a fast-paced environment and capacity to meet due dates and timelines in an organized, efficient manner
• Evidence of excellent written communication skills
• Proficiency in Microsoft Office
  
  

Preferred Job Qualifications

• Associate or Bachelor’s degree in accounting, finance, business administration or a closely related field
• Two or more years of progressively responsible professional experience in a university environment
• Ability to research accounts payable issues and generate possible solutions
• Experience with Kuali Financial System
• Excellent verbal communication and interpersonal skills to maintain a work environment where teamwork can thrive
  
  

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Accounts Payable Duty/Responsibility

• Develops procedures to analyze and verify all invoices for payments department-wide averaging over 9 million dollars annually and submitting 12,000 payment documents (PREQ, DV)
• Applies charges from various vendors to the respective units and reallocates as needed numbers based upon established criteria
• Designs and maintains accounts payable procedures to ensure that RDS staff is following department and university policies
• Reviews reports of AP data for all department accounts, and provides the information to the appropriate RDS staff with recommendations for future purchases and fund reallocations
• Analyzes all accounts payable-related data for the department and accurately posts payments/credits to university accounting system
• Identifies and corrects billing discrepancies by reconciling vendor’s monthly statements of account to Kuali payment reports
• Reviews weekly payments to project vendor spending on each PO; advises Procurement Manager/Storeroom of necessary changes to ensure prompt payments
• Monitors disbursement vouchers to identify vendor payments that exceed dollar thresholds to determine if a PO is needed, to comply with CSU financial rules
• Develops processes to maintain accuracy in financial records as pertains to AP and vendors
• Coordinates monthly financial reconciliation of inventory adjustment and product transfers between the Storeroom, Central Production, and Dining units
  
  

Percentage Of Time 70 Job Duty Category Customer Service Duty/Responsibility

• Reviews vendor accounts and reports and communicate with appropriate staff as to any issues that need attention
• Maintains regular contact with others outside the supervisory chain including unit managers, CSU Purchasing department and RDS Business Manager and executive chefs for the purpose of collecting and verifying information, problem solving and answering questions concerning account information and data and recommending fund distribution based upon historical financial data
  
  

Percentage Of Time 25 Job Duty Category General Accounting Duties Duty/Responsibility

• Other accounting duties as assigned
• Ad hoc reports
• Submits documents in Kuali such as Cash Deposits related to vendor refunds or incentive payments, Distribution income/expense documents for transfers between units and Storeroom Inventory adjustment, Year-end accruals
  
  

Percentage Of Time 5

Application Details

Special Instructions to Applicants

To apply, please complete your cover letter and resume addressing information with your work experience, education, certifications and any other relevant information and provide the contact information for three professional references.

For full consideration, please apply by 1/26/2025. Please make sure to align your applicable experience with the minimum and preferred qualifications on your cover letter and resume via posting https://jobs.colostate.edu/postings/155681

HDS is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be assessed by a person and will be considered based on key competencies needed for success in the position. Please visit us at https://housing.colostate.edu/about/employment/ to learn about the culture and benefits of joining Housing and Dining Services.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Anthony King; 970-491-4703; anthony.king@colostate.edu EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3 Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume
  
  

Optional Documents