HR Administrative Assistant I - Fully Remote / WFH

Who We Are:

Nonstop Administration and Insurance Services, Inc. is a fast-growing health insurance organization with a firm belief that everyone should have access to high-quality, affordable healthcare. To achieve this goal, we offer an employer-sponsored group health insurance solution called Nonstop Health ®

What Nonstop is Looking For:

We are looking for a highly organized and detail-oriented HR Administrative Assistant to join our dynamic team. While the primary focus of this role is on recruiting administrative tasks, the HR Administrative Assistant will also play a critical role in supporting the overall operations of the HR department.

In this fast-paced position, success requires exceptional organizational skills, meticulous attention to detail, and the ability to work collaboratively with individuals at all levels of the organization. A proactive mindset, strong work ethic, and ability to manage multiple priorities effectively are critical.

The ideal candidate thrives in a supportive role, possesses some knowledge and experience in recruiting, is highly organized, deadline-driven, and enjoys helping others succeed. If you have a background in human resources or experience providing professional support to executives, managers, and organizational leaders, this role could be an excellent fit for you. We offer excellent opportunities for growth and advancement for the right candidate, making this an exciting chance to further your career in HR.

Primary Responsibilities: 

• Update and maintain personnel records
• Prepare recruiting and HR-related reports
• Respond to emails and calls for the department
• Assist with various employee engagement initiatives including the company newsletter and employee events.
• Assist with employee onboarding by coordinating with various departments
• Handle moderately complex clerical, administrative, technical, or customer support issues under general supervision while escalating more complex issues to appropriate staff 
• Apply knowledge of department operations and infrastructure, policies, and procedures to perform moderately complex administrative processes
• Manage calendars for HR, by scheduling and coordinating meetings and appointments
• Assist with employee leaves and other status changes within the company
• Support the open enrollment process and assist with its preparation.
• Maintain strict confidentiality at all times as a mandatory requirement of the role.
• Assist with taking and organizing meeting notes as needed, ensuring key points, action items, and decisions are accurately documented and easily accessible for future reference.
• Manage and update the HR department’s weekly agenda, ensuring all topics, meetings, and deadlines are organized, prioritized, and distributed in advance. Track follow-up actions and adjust as needed.
• Provide administrative support for various HR initiatives, including performance reviews, employee surveys, and benefits administration.
• Assist HR by completing and supporting various ad-hoc projects as assigned.
• Willing to be on camera during all meetings with HR and when meeting with other departments.

Recruiting Support: 

• Provide comprehensive support throughout the recruitment process, including assistance with job postings and requisition intake, scheduling, interview coordination, and onboarding assistance.
• Onboarding Assistance: Help prepare onboarding materials, facilitate orientation sessions, and assist new hires with the onboarding process.
• Documentation Management: Maintain accurate records of job requisitions, candidate progress, and hiring outcomes.
• HR Administration: Assist with administrative tasks such as scheduling HR meetings, maintaining the HR calendar, and preparing HR reports.
• Employee Engagement: Support employee events, initiatives, and engagement activities as needed.
• Other duties as assigned by your manager.

Required Skills, Experience, and Education:

• Must have experience in recruiting or providing recruiting support.
• HIPAA and Healthcare compliance knowledge is required 
• High proficiency in written and verbal communication skills
• Must have a keen eye for detail, ensuring accuracy and precision in all tasks and responsibilities. This includes reviewing documents, data, and communications to identify inconsistencies, errors, or areas for improvement.
• Customer support experience
• Confidentiality and accuracy are a priority!
• 2 to 3 years experience in an HR support role
• 1 year of experience using Paylocity with admin-level (or higher) access
• High-speed internet connection with reliable service is required ***Mandatory***
• High level of comfort and experience working 100% remotely
• Excellent knowledge of the Google suite of products including Google Drive, Google Docs, Google Slides, Google Sheets, and more.
• A positive, proactive attitude with a strong desire to support and assist others.
• Dynamic problem solver and highly motivated 
• High School diploma or equivalent GED is required 
• A dedicated workspace free from distractions is required

Perks and Compensation:

• Full-time/ Hourly 
• Fully remote position - Work from the comfort of your home!
• $28.85 per hour
• The schedule is 8 am to 5:00 pm PST / 9:00 a.m. to 6:00 p.m. CST / or 10:00 a.m. to 7:00 pm EST 
• NO Weekends!
• 401(k) plan participation with employer-matched contributions. 
• Internet Reimbursement.
• Full medical, dental, and vision benefits with 100% employer-paid premiums.
• Education Reimbursement
• Room for growth and advancement!

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer per day.
• Repetitive use of fingers, hands, elbows, and arms including typing, reaching, grasping, and writing.
• Ability to lift, carry, push, pull, and carry 5-30 pounds occasionally.
• Hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone and video communication.
• Visual ability is sufficient to read and produce printed material and information displayed on a computer screen.

Nonstop provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.