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Virtual Assistant and Admin Support for an Excavation Company in Australia (Home Base Part Time)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Australia

Offer summary

Qualifications:

Experience in administrative support roles, Proficient in CRM and data entry, Strong organizational skills, Familiarity with ISO standards is a plus.

Key responsabilities:

  • Manage emails, calendars, and documents
  • Coordinate communication with clients and suppliers
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Virtual Coworker Scaleup https://virtualcoworker.com/
201 - 500 Employees
About Virtual Coworker
You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.
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Job description

Administrative Support


  • Email Management: Organizing, filtering, and responding to non-critical emails; flagging important ones.
  • Calendar Management: Scheduling and managing appointments, meetings, and reminders.
  • Document Preparation: Drafting reports, presentations, and other business documents.
  • Data Entry: Keeping CRM systems, spreadsheets, and other records updated.
  • Operational Support Staff Coordination: Relaying messages, scheduling team meetings, and gathering project updates.
  • Supplier/Client Communication: Coordinating with vendors, clients, and service providers.
  • Policy Compliance Monitoring: Supporting adherence to ISO 9001, 45001, and 14001 standards by tracking and organizing documentation.

Human Resources Support


  • Recruitment and HR Support:
    • Candidate Screening Assistance: Help with casual driver phone screenings or managing responses to Seek advertisements.
    • Employee Engagement Initiatives: Coordinating the 'Best Photo of the Month' contest and collecting entries.
    • Onboarding Support: Preparing and organizing materials for new hires.

Marketing & CRM Support


  • Promodonna Call Log Management: Uploading Promodonna’s call logs into the ZOHO CRM and ensuring data accuracy.
  • Finding Awarded Projects: Using the BCI platform to identify awarded projects and forwarding relevant prospects to Promodonna for follow-up.
  • Social Media Management: Posting updates about company certifications, contests, and other achievements.
  • Marketing Campaign Support: Assisting with coordination of phone marketing or digital campaigns.
  • Content Creation: Drafting newsletters, posts, or email campaigns showcasing the company’s core values and milestones.

Reporting & Analysis


  • Performance Reports: Compiling regular updates on productivity, financials, and key projects.
  • KPI Tracking: Monitoring and reporting metrics like waste recycling, project completions, or marketing conversions.

General Assistance


  • Research Tasks: Finding tools, vendors, or resources for business growth.
  • Customer Support: Assisting with queries, complaints, or service follow-ups.
  • Expense Tracking: Organizing receipts and preparing expense summaries.
  • Process Improvement: Identifying and suggesting workflow efficiencies.



Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.
Are you interested?

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