Executive Assistant

This is a remote position.

Position Summary:

The Executive Assistant will provide high-level administrative support to the Executive Leadership Team (ELT). This role involves managing schedules, coordinating meetings, handling correspondence, and acting as a liaison between ELT and internal and external stakeholders. The ideal candidate will be highly organized, proactive, and capable of managing a diverse set of tasks with discretion and professionalism. This position will report into the Chief Operating Officer.

The Executive Assistant is a full-time, exempt position.

Base Salary Range: $85,000 - $95,000 per year

Responsibilities:

Administrative Support:

• Manage ELT’s calendar, including scheduling meetings, appointments, and travel arrangements.
  
• Prepare and organize materials for meetings, presentations, and reports.
  
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  
• Draft, proofread, and edit documents, letters, and presentations.
  
• File expense reports and submit/approve time cards.
  

Meeting Coordination:

• Coordinate and organize executive meetings, board meetings, and other high-level events.
  
• Prepare agendas, take minutes, and ensure follow-up on action items.
  
• Arrange logistics for meetings, including venue booking, catering, and equipment setup.
  

Communication and Liaison:

• Serve as the primary point of contact between the ELT and internal/external stakeholders.
  
• Screen and prioritize communication, ensuring the ELT is informed of important matters.
  
• Foster positive relationships with employees, clients, partners, and board members.
  

 Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion.
  
• Maintain confidentiality in all aspects of the role.
  

Office Management:

• Oversee the organization and maintenance of the executive office.
  
• Serve as administrative back-up for the Chief Executive Officer
  
• Other duties as assigned
  

Skills:

• Exceptional organizational and time-management skills.
  
• Excellent verbal and written communication skills.
  
• Proficiency in Microsoft Office Suite and other relevant software.
  
• Strong attention to detail and problem-solving skills.
  
• Ability to work independently and handle multiple tasks simultaneously.
  
• Experience in a fast-paced, high-growth environment.
  
• High level of professionalism and discretion.
  
• Strong interpersonal skills and ability to work collaboratively with diverse teams.
  

Requirements

Experience:

• Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.
  

Education:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
  

Working Conditions:

• Candidate must be based in Louisville, KY.
  
• Occasional travel to Washington, DC.
  
• Flexibility in working hours to accommodate the ELT’s schedule.
  

Benefits

Our client offers competitive compensation along with an extensive benefits package for all full-time employees, including medical, dental and vision coverage, tuition assistance and a 401k. We offer full-time remote work to all staff from any location and maintain a physical office in downtown Washington, DC.