Project Coordinator

Are you ready to bring your organizational and communication skills to the dynamic world of Sports & Entertainment?

We’re seeking a highly organized and proactive Project Coordinator to join our Client Services team. As the bridge between internal teams and external clients, you'll manage schedules, budgets, and project details to deliver top-quality results. This role combines elements of account management and project management to ensure every project runs smoothly and exceeds expectations.

Key Responsibilities:

• Project Management:
• Develop and review creative work orders for clarity and completeness.
• Coordinate communications between internal teams and clients to align on deliverables and timelines.
• Manage project details in Wrike, ensuring accuracy and up-to-date information.
• Team Coordination:
• Monitor team capacity, allocate resources, and flag potential bottlenecks.
• Assign tasks to match the best talent with project requirements and deadlines.
• Maintain workflows and ensure high-quality standards across projects.
• Client Relations & Administration:
• Prepare detailed project updates, timelines, and deliverable overviews for clients.
• Reconcile creative costs monthly with the Accounts team.
• Support recruitment and onboarding of freelancers and independent contractors.

Education and Experience: 

• Required:
• Bachelor’s degree in Project Management, Marketing, Communications, or a related field (or equivalent experience).
• Familiarity with client services and delivering high-quality customer experience is required.
• Preferred:
• Experience working with creative teams, freelancers, or independent contractors.
• Certification in Project Management (PMP, ACP, or similar).
• 2+ years of experience in a project management or account management role, preferably within the Sports, Entertainment, or Creative industries.

Skills and Abilities:

• Required:
• Exceptional problem-solving skills with a proactive approach.
• Ability to foster positive client relationships and manage expectations effectively.
• Comfortable facilitating meetings, taking detailed notes, and tracking actionable items.
• Flexibility to adapt in a fast-paced, high-pressure environment.