Administrative Assistant

Overview:

Virginia Mason Franciscan Health brings together two award winning health systems in Washington state  CHI Franciscan and Virginia Mason. As one integrated health system with the most patient access points in western Washington our team includes 18,000 staff and nearly 5,000 employed physicians and affiliated providers. At Virginia Mason Franciscan Health you will find the safest and highest quality of care provided by our expert, compassionate medical care team at 11 hospitals and nearly 300 sites throughout the greater Puget Sound region.

Virginia Mason Medical Center, was recognized among the Best Hospitals in Washington state by U.S. News & World Report. Located in Seattle, WA, Virginia Mason is an internationally recognized leader in the continuous improvement of health care. With an extensive list of awards and distinctions that includes our recognition as a Leapfrog Top Hospital of the Decade; Virginia Mason offers you the opportunity to partner with exceptionally talented peers at every level. You will contribute to the strength of our Team Medicine approach to collaborative medicine and benefit from the changes enacted through our Virginia Mason Production System, a model that has transformed health care by providing patients with easier access to care, reducing errors, and continuously innovating patient safety and quality that has been adopted by other organizations here and abroad. Join us, and find out how many ways Virginia Mason offers you the chance to focus on what really matters - your patients.

This position performs a variety of moderately difficult to complex administrative duties and serves as the department administrative coordinator assisting multiple managers. We deliver inspired people to do meaningful work.

1. Prepares, creates, proofreads, edits content and format of documents and presentation materials using broad based software utilization skills. Composes, signs and releases correspondence.
2. Coordinates events, meetings, travel and/or conference schedules, making arrangements as necessary. Prepares meeting materials. Resolves conflicting demands.
3. Screens, directs and responds to incoming calls and inquiries. Interprets departmental policies and procedures.
4. Compiles, gathers and maintains data for department specific databases. Generates and distributes reports.
5. Reconciles expenditures, ensures payment of accounts and updates budget information.
6. Coordinates or provides assistance for department specific projects.
7. Prioritizes, distributes and/or takes action on mail.

This position requires a minimum of 3 years directly related work experience.

Demonstrated initiative and independent judgment in non-routine matters.

Demonstrated advanced level of proficiency with MS Office.

Excellent verbal, written (grammar) and time management skills.

Will need to have the ability to delegate tasks and work independently while being self motivated.

Experience resolving conflict is also required.

Specific experience in department and medical terminology may also be required

Advanced administrative course work preferred.

High school or GED is required 

Just as Virginia Mason is dedicated to improving the lives of our patients and our community, we are equally dedicated to your professional and personal success. With a wide range of perks that includes a comprehensive compensation and benefits package, and the opportunity to live in one of the country's most livable cities, you will find that an opportunity with Team Medicine is one worth taking. We are an equal opportunity/affirmative action employer.