Payroll and Accounting Assistant

Location:

Fully remote (Work from home) 9AM - 6PM EST

Key Responsibilities:

Accounts Payable: 

• Process vendor invoices, ensuring accuracy and adherence to company policies and procedures. 

• Verify and match invoices with purchase orders and receiving documents. 3. Prepare and perform timely and accurate payment disbursements via checks, electronic transfers, or other approved methods. 

• Reconcile vendor statements and resolve discrepancies or payment issues in a professional and timely manner. 

• Maintain accounts payable records and documentation systematically for easy retrieval and auditing purposes. 

• Collaborate with the client to address vendor inquiries and maintain positive relationships with suppliers.
  

Accounts Receivable:

• Manage client customer invoicing, ensuring completeness and accuracy of billing information. 

• Post and apply customer payments in the accounting system, reconciling discrepancies when necessary. 

• Monitor and follow up on outstanding customer balances, promptly resolving any payment issues or disputes. 

• Prepare and send periodic customer statements to maintain transparency and clear communication regarding outstanding balances. 

Maintain organized records of accounts receivable transactions and collections efforts.

Payroll Processing: 

• Accurately process employee payroll, including regular pay, overtime, bonuses, and commissions. 

• Ensure compliance with federal, state, and local payroll tax regulations and reporting requirements. 

• Process new hire information, terminations, and changes to employee payroll records. 4. Generate payroll reports and maintain payroll records for auditing purposes. 

General Responsibilities: 

• Collaborate with the finance team to support month-end and year-end closing processes. 

• Assist with financial data analysis and reporting as required. 

• Identify opportunities for process improvements and contribute to the implementation of best practices. 

• Stay up-to-date with changes in accounting and payroll regulations and ensure compliance. 

• Maintain confidentiality of financial and employee information at all times. 

Requirements: 

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience). 

• 2+ years experience in accounts payable, accounts receivable, and payroll processing. 

• Strong knowledge of accounting principles, regulations, and best practices. 

• Proficiency in using accounting software and payroll processing systems including bill.com, Xero, QBO, Justworks, and Gusto. 

• Excellent attention to detail and ability to maintain accuracy in a fast-paced environment. 

• Effective communication skills with the ability to interact with internal and external stakeholders professionally. 

• Strong problem-solving skills and ability to handle inquiries and issues with a customer-oriented approach. 

• High level of integrity and commitment to maintaining confidentiality. 

• Organized and able to prioritize tasks to meet deadlines effectively. 

• Willingness to adapt to changes in processes and technology.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets