Payroll & Tax Coordinator

A wonderful opportunity to join the great outdoors with a manufacturer of outdoor gear, truly living the Colorado lifestyle, as a Part-Time Payroll and Tax Coordinator for Exxel Outdoors in Broomfield Colorado.

The Part Time Payroll and Tax Coordinator is responsible for the company’s payroll function while ensuring compliance with government regulations and company policy. Additional responsibilities include analysis and testing of payroll system modifications and enhancements. Performs all activities necessary to process 1 or more payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. This Non-Exempt in office position and will be approximately 20 hours a week.

This position is responsible for several aspects of accounting for multi-state payroll and contribution forecasting, preparation of payroll data for management as well as payroll accounting, maintenance of payroll records, and review of multi-state payroll. Also ensures all payroll withholding tax including researching, analyzing, and solving problems resulting from payroll processing. This position ensures all employee taxes are properly withheld, deposited and reported on a timely basis and ensures overall payroll tax compliance with all federal, state, and local regulations. Additionally, this position oversees the corporate compliance of sales/use tax. 

Payroll Processing and Compliance

• Manage ADP payroll processing function to ensure the delivery of compliant, accurate and timely payrolls.

• Maintains payroll guidelines by writing and updating policies and procedures.

• Ensures ADP is preparing and remitting daily, monthly, quarterly and annual tax payments for assigned Federal, State and Local payroll tax returns
• Reconciliation, and subsequent investigation and resolution, of payroll tax liability accounts including, but not limited to, Federal, FUTA, SUTA and State and Local taxes
• Partner with HR to ensure data and accounting accuracy of employees.
• Responsible for required payroll & benefits filings to include 401K, 1095’s, etc. 

• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service
• Partner with Human Resources and other departments to ensure data integrity and operational efficiencies

Sales/Use Tax (will be owned with the Accounting team)

• Manage property tax and other non-income-based taxes, filings, and audits.
• Lead sales and use tax audits, and other transaction tax related compliance of affiliated entities.
• Review monthly tax accruals and effectively analyze general ledger account activities.
• Research sales and use tax statutes, regulations, and court rulings.
• Work with various Exxel Outdoors teams, leading process efficiency projects and documentation.
• Actively engage internal and external partners to answer tax queries and provide timely and accurate advice on transaction tax matters.

• 2 years payroll processing experience required
• Bachelor’s degree in finance or Accounting Preferred
• Experience with ADP Workforce Now 
• Payroll tax experience

• Strong knowledge of sales and use tax laws, particularly with software companies

• Strong Excel skills required (including vlookup and pivot tables)
• Excellent communication skills with ability to interact with client, employees and staff in multiple departments
• Organizational Skills – Able to manage multiple tasks and keep management updated on a recurring basis and exhibits ability to prioritize multiple tasks to ensure deadlines are met.
• Customer Service– Exhibits a strong commitment to customer service both internal and externally. Will respond promptly to customer (internal and external) requests\needs and will meet deadlines.
• Critical Thinking – Disciplined thinking that is clear, rational, open-minded, and informed. Analyzing situations and challenges in a systematic, logical approach.
• Independent – Able to work independently and exercise professional judgment to complete assigned tasks.
• Communication Skills – Ability to effectively present information, to ensure that information is passed on to others who should be kept informed, focuses communication on solving conflict and maintains confidentiality.
• Dependability – Able to consistently arrive at work on time, follows instructions and responds to management direction.
• Detail Oriented – Exhibits a strong attention to detail in all work performed

The Accounting area is a collaborative, open space work environment located on the second floor of the 40,000 sq. foot facility located in Broomfield, Colorado. The Payroll Accountant has their own office and desk space that is within the Accounting area. The Accounting area faces west and looks out on open space and the Flatirons There are approximately 50 employees in the 40,000 sq. ft Broomfield corporate facility which houses a workout facility, multiple quiet telephone booths and a large employee breakroom for the employee’s use.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of Exxel Outdoors, LLC, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others. 

Exxel Outdoors offers 3 Medical Plans, Dental, Vision, Life Insurance, programs for additional life insurance for self, spouse and family, critical illness, short-term disability, and pet Insurance. Additionally, we offer an open work environment with a workout facility for employee use, telephone booths for privacy, and an expansive employee breakroom with an awesome view of the Flatirons. All employees receive 60% off MRSP on all our company websites, in addition to discount programs from many outdoor industry companies through Pro-Deals. Each year every employee receives a $200 allowance to buy any company product, plus you still can get the discount on any items purchased. In our corporate office, employees can bring dogs to work 2 days a week, and after 90 days have option for one work from home day, 4 10-hour days, or 9 9-hour days dependent on role in the organization. Exxel offers a minimum of 80.0 hours vacation, and 7 days sick to all Full-time employees, prorated for Part-time employees, and when during the year an employee begins with the company. Exxel invests in their employees by offering this benefit selection to all employees in our Colorado market!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.