Senior Accounts Payable (A/P) Accountant

We are seeking a detail-oriented and experienced Senior Accounts Payable (A/P) Accountant to join our growing finance team.  This role will be responsible for managing all aspects of the accounts payable process, ensuring the accurate and timely processing of vendor invoices, payment execution, and reconciliation. The Senior A/P Accountant will collaborate with cross-functional teams, provide financial reporting, and assist in process improvement initiatives to optimize accounts payable functions.

Key Responsibilities:

1. Invoice Management:

• Review and process vendor invoices through Bill.com, ensuring they are accurate and comply with company policies.
• Verify pricing, payment terms, and contract compliance.
• Resolve any discrepancies with vendors.

• Prepare and execute payments, ensuring timely and accurate payments to vendors, contractors, and other service providers.
• Report weekly A/P cash requirements to the Controller.

• Reconcile vendor statements to ensure the A/P ledger aligns with vendor records.
• Perform month-end and year-end closing procedures to ensure accurate financial reporting.

• Review expense reports submitted by employees, ensuring that all expenses are legitimate, supported by receipts, and comply with company policies.
• Process expense reimbursement through Rippling payroll system.

• Assist with the preparation of financial statements by ensuring accurate and timely reporting of accounts payable data.
• Provide detailed analysis of accounts payable for management review, including cash flow forecasting and vendor aging reports.

• Prepare and assist during audits by ensuring that accounts payable documentation is complete and organized.
• Respond to audit inquiries related to vendor payments, contracts, and general financial data.

• Identify opportunities to streamline accounts payable processes, improving efficiency and reducing errors.
• Implement automation tools or integrate new systems to optimize the accounts payable workflow.

• Process bi-weekly payroll in Rippling for hourly and salaried employees
• Review hourly and overtime hours as submitted in Deputy for accuracy
• Timely respond to employees regarding any payroll discrepancies.
• Identify opportunities to streamline accounts payable processes, improving efficiency and reducing errors.

Qualifications:

• Education:
  Bachelor’s degree in Accounting, Finance, or a related field.
• Experience:
  • 5+ years of experience in A/P, with a preference for 2+ years of experience in a SaaS or subscription-based business model.
  • Strong understanding of A/P invoicing, vendor management, vendor statement reconciliation
  • Proven experience in learning new systems and process improvement
• Skills:
  • Proficient in accounting software (e.g., Sage Intacct, Rippling, Bill.com) and MS Excel.
  • Strong analytical skills and attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to work in a challenging environment and manage multiple priorities.
• Certifications (Optional): CPA or equivalent certification is a plus but not required.

Key Attributes:

• Highly organized and proactive with a strong sense of ownership.
• Ability to work in a fast-paced, dynamic environment while managing competing priorities.
• Strong problem-solving skills and the ability to troubleshoot payment discrepancies.
• Collaborative mindset, with the ability to build effective cross-functional relationships.

Compensation: $80,000 - $90,000 plus a potential 5% bonus