Admin Assistant with Bookkeeping Skills - Construction Industry

This is a remote position.

Schedule:

• Part-time, flexible hours 20 hrs a week
  

Client Timezone: US time zones

Client Overview

Join a thriving residential construction company that’s building the future, one home at a time. This growing business is seeking a detail-oriented professional to support its operations and contribute to its continued success. As a key member of a dynamic team, you’ll work directly with the company owner and management, playing a crucial role in streamlining processes and driving efficiency.

In this multifaceted role, you’ll be the linchpin of the company’s administrative and financial operations. You’ll manage the owner’s communications, organize critical documents, and handle essential bookkeeping tasks. This position offers a unique opportunity to showcase your diverse skill set, from maintaining the company’s financial records to supporting high-level decision-making processes. You’ll work with cutting-edge construction management software and have the chance to grow your skills in a fast-paced, evolving industry.

Responsibilities

• Manage and organize the company owner’s email inbox, ensuring efficient communication
  
• Maintain and structure documents in Google Drive for easy access and retrieval
  
• Process and manage proposals, estimates, and invoices, keeping the business running smoothly
  
• Perform bookkeeping tasks using QuickBooks Online, including bank and credit card reconciliations
  
• Handle accounts payable and receivable, ensuring timely payments and collections
  
• Run payroll through Gusto, ensuring accurate and timely compensation for team members
  
• Assist with general administrative tasks to support overall company operations
  
• Collaborate with the project manager and office staff to streamline processes
  
• Contribute to the company’s growth by improving organizational efficiency
  

Requirements

• Proficiency in QuickBooks Online and basic bookkeeping principles
  
• Experience with Google Workspace, particularly Google Docs and Google Drive
  
• Familiarity with Gusto payroll system or willingness to learn quickly
  
• Strong organizational skills with the ability to manage multiple tasks efficiently
  
• Excellent written and verbal communication skills in English
  
• Self-motivated with the ability to work independently in a remote setting
  
• Keen attention to detail, especially when handling financial data
  
• Adaptability to learn new software systems as needed
  
• Ability to maintain confidentiality with sensitive business information
  
• Availability to align work hours with US time zones
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job